8 Meeting Support Jobs

As the Executive Assistant to the Senior Partner, you will provide high-level administrative support and assistance to ensure the efficient operation. You will manage a wide range of administrative and executive support tasks, handle confidential information, and be a key liaison within the organization and with external stakeholders. Key Responsibilities: Calendar Management: Manage and prioritize the Senior Partners calendar, including scheduling meetings, appointments, and travel arrangements. Ensure the Senior Partner is briefed and prepared for all meetings and appointments. Communication Management: Handle and prioritize incoming and outgoing communications on behalf of the Senior Partner, including emails, phone calls, and correspondence. Draft, edit, and proofread documents and presentations for the Senior Partner. Information Management: Maintain and organize confidential information and documents related to the assigned activities, ensuring accuracy and accessibility. Conduct research and compile data as required by the Senior Partner for presentations and reports. Meeting Support: Prepare meeting agendas, attend meetings, and take accurate minutes. Follow up on action items and decisions made during meetings, ensuring timely execution. Travel Coordination: Arrange complex travel itineraries and accommodations for the Senior Partner and occasionally for other executives or guests. Event Coordination: Assist in organizing corporate events, conferences, and meetings, including logistics, catering, and attendee management. Administrative Support: Handle expense reporting and reimbursement processes. Manage special projects and initiatives as assigned by the Senior Partner. Skills and Qualifications: "Proven history of consistent tenure in previous positions" is mandatory. Proven experience as an Executive Assistant or similar role supporting CXO or HODs. Excellent organizational and time management skills with the ability to prioritize tasks and anticipate needs. Strong written and verbal communication skills, including the ability to draft and edit correspondence and presentations. Discretion and confidentiality in handling sensitive information. Proficiency in MS Office and other relevant software; experience with board portal software is a plus. EA from top MNCs and Companies can apply.

You are looking for an Executive Assistant to provide administrative support to the Director. The ideal candidate should possess good communication skills, excel in multitasking, have a proactive attitude, maintain a high level of professionalism, and handle confidential information securely. In terms of Calendar Management, you will efficiently handle the Director's calendar, schedule appointments, and arrange meetings. It is crucial to anticipate and prioritize the Director's schedule for optimal time management. As an Executive Assistant, you will serve as a liaison between the Director and internal/external stakeholders. Your responsibilities will include drafting and proofreading emails, correspondence, reports, and other documents on behalf of the Director. Regarding Travel Coordination, you will be responsible for arranging travel itineraries, accommodations, and transportation for the Director. Ensuring that all travel plans align with the Director's schedule and preferences is essential. For Meeting Support, you will prepare meeting agendas, materials, and take accurate minutes. Additionally, you will coordinate logistics for both internal and external meetings effectively. In terms of Documentation and Filing, you will maintain organized electronic and physical filing systems. Managing confidential information with the utmost discretion is a critical aspect of this role. As an Executive Assistant, you will assist the Director in various projects by conducting research, preparing presentations, and compiling data as required. This is a full-time, permanent position with benefits including paid sick time and Provident Fund. The work schedule is Monday to Friday with a performance bonus offered. The job location is in person. Application Deadline: 10/01/2024,

Job Title: Executive Assistant to CEO Company: Shahi Exports Pvt. Ltd. Experience: Minimum 5 years Qualification: Any Graduate Role Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to the CEO. The ideal candidate will serve as a trusted right hand to the CEO, managing day-to-day operations, communications, and ensuring smooth coordination across internal and external stakeholders. Key Responsibilities 1. Calendar & Schedule Management Manage the CEOs calendar, appointments, and daily itinerary. Prioritize and coordinate meetings, events, and travel plans. Ensure optimal use of the CEOs time. 2. Communication & Correspondence Draft, review, and manage internal and external communication on behalf of the CEO. Handle confidential documents and maintain discretion at all times. Liaise between the CEO and senior leadership, clients, partners, and other key stakeholders. 3. Travel & Logistics Organize and coordinate domestic and international travel, including flights, accommodation, and itineraries. Prepare travel expense reports and maintain accurate records. 4. Meeting Support Schedule, prepare agendas, take minutes, and follow up on action items from meetings. Ensure the CEO is well-prepared with relevant documents and information. 5. Office & Project Coordination Coordinate with various departments to gather reports, presentations, and updates. Assist in project tracking and timely delivery of key initiatives. Manage ad-hoc projects and conduct research as required by the CEO. 6. Strategic & Confidential Support Provide insights and briefings on key matters affecting the CEOs priorities. Maintain utmost confidentiality in handling sensitive company and personal information. 7. Administrative Excellence Manage documentation, filing systems, and contact databases. Required Qualifications & Skills Any Graduate with 5+ years of experience as an Executive Assistant or in a similar role. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. High level of professionalism, integrity, and discretion. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with Modern collaboration tools is a plus. Ability to work in a fast-paced, dynamic environment with minimal supervision.

Job Title: Executive Assistant to CEO Location: Bangalore Sarjapur Company: Shahi Exports Pvt. Ltd. Experience: Minimum 5 years Qualification: Any Graduate About the Company Shahi Exports Pvt. Ltd. is India's largest apparel manufacturer and exporter. With a legacy of excellence, innovation, and commitment to ethical manufacturing, we empower people and transform businesses globally. Join a team that values integrity, agility, and continuous growth. Role Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to the CEO. The ideal candidate will serve as a trusted right hand to the CEO, managing day-to-day operations, communications, and ensuring smooth coordination across internal and external stakeholders. Key Responsibilities 1. Calendar & Schedule Management Manage the CEOs calendar, appointments, and daily itinerary. Prioritize and coordinate meetings, events, and travel plans. Ensure optimal use of the CEOs time. 2. Communication & Correspondence Draft, review, and manage internal and external communication on behalf of the CEO. Handle confidential documents and maintain discretion at all times. Liaise between the CEO and senior leadership, clients, partners, and other key stakeholders. 3. Travel & Logistics Organize and coordinate domestic and international travel, including flights, accommodation, and itineraries. Prepare travel expense reports and maintain accurate records. 4. Meeting Support Schedule, prepare agendas, take minutes, and follow up on action items from meetings. Ensure the CEO is well-prepared with relevant documents and information. 5. Office & Project Coordination Coordinate with various departments to gather reports, presentations, and updates. Assist in project tracking and timely delivery of key initiatives. Manage ad-hoc projects and conduct research as required by the CEO. 6. Strategic & Confidential Support Provide insights and briefings on key matters affecting the CEOs priorities. Maintain utmost confidentiality in handling sensitive company and personal information information. 7. Administrative Excellence Manage documentation, filing systems, and contact databases. Required Qualifications & Skills Any Graduate with 5+ years of experience as an Executive Assistant or in a similar role. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. High level of professionalism, integrity, and discretion. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with Modern collaboration tools is a plus. Ability to work in a fast-paced, dynamic environment with minimal supervision.

Position - Assistant for Director / Assistant for Senior Management / Back office Assistant To manage Day to Day administrative requirment for Director / Senior Mangement, Handling Documentation, Records management, Emails , Phone calls etc.Daily Administrative Management: Efficiently managing the day-to-day administrative requirements for the Director and other Senior Management members, anticipating needs and proactively addressing them. Documentation Handling: Preparing, formatting, editing, and managing various documents, presentations, and reports, ensuring accuracy and adherence to company standards. This includes drafting correspondence, memos, and other official communications. Records Management: Establishing and maintaining highly organized physical and digital filing systems for critical documents, sensitive information, and correspondence, ensuring easy retrieval and strict confidentiality. Email Management: Professionally handling, filtering, and prioritizing emails for the Director and Senior Management, drafting responses when appropriate, and flagging urgent communications. Phone Call Management: Efficiently managing incoming and outgoing phone calls, screening calls, taking messages, and connecting callers as required, always maintaining a professional and courteous demeanor. Calendar & Schedule Management: Proactively managing complex calendars, scheduling appointments, meetings, and travel itineraries, and sending timely reminders. Meeting Support: Preparing meeting agendas, taking minutes, distributing relevant materials, and ensuring all necessary logistics for meetings are arranged. General Office Support: Assisting with various general office tasks, special projects, and errands as needed to support the smooth operation of the executive office. *Note - Female Candidate from Pune / Pimpri Chinchwad area is add on advantage for this Post.

Position - Assistant for Director / Assistant for Senior Management / Back office Assistant To manage Day to Day administrative requirment for Director / Senior Mangement, Handling Documentation, Records management, Emails , Phone calls etc.Daily Administrative Management: Efficiently managing the day-to-day administrative requirements for the Director and other Senior Management members, anticipating needs and proactively addressing them. Documentation Handling: Preparing, formatting, editing, and managing various documents, presentations, and reports, ensuring accuracy and adherence to company standards. This includes drafting correspondence, memos, and other official communications. Records Management: Establishing and maintaining highly organized physical and digital filing systems for critical documents, sensitive information, and correspondence, ensuring easy retrieval and strict confidentiality. Email Management: Professionally handling, filtering, and prioritizing emails for the Director and Senior Management, drafting responses when appropriate, and flagging urgent communications. Phone Call Management: Efficiently managing incoming and outgoing phone calls, screening calls, taking messages, and connecting callers as required, always maintaining a professional and courteous demeanor. Calendar & Schedule Management: Proactively managing complex calendars, scheduling appointments, meetings, and travel itineraries, and sending timely reminders. Meeting Support: Preparing meeting agendas, taking minutes, distributing relevant materials, and ensuring all necessary logistics for meetings are arranged. General Office Support: Assisting with various general office tasks, special projects, and errands as needed to support the smooth operation of the executive office.

Exceptional organizational and multitasking abilities with a keen eye for detail, Proficiency in office software and productivity tools, Adaptability, resilience, and the ability to work effectively under pressure, Ability to work Independently

THE ROLE To support its ambition of fast paced business growth, Elpro is looking for a young and efficient Executive Assistant to provide support to the Director. This role requires a highly organized, proactive, and detail-oriented individual who can handle multiple responsibilities and contribute to the overall efficiency of the business leaders. The Executive Assistant will play a key role in supporting the Director by managing day-to-day administrative tasks and assisting him in all business assignments. S/he will be responsible for managing and driving key projects, identifying operational challenges and analysing and implementing solutions, preparing reports, and maintaining strong communication with internal and external stakeholders. Success in this role will be based on her ability to multitask, stay organized, and anticipate the needs of the leadership team. This is a full-time position based in Elpros Mumbai office at Nirmal Nariman Point JOB RESPONSIBILITIES The incumbent will primarily be in charge of: Strategic & Planning Support: Assist in key business activities of the Director, including preparation of high-level business communications/ reports/ budgets and presentations that align with strategic objectives. Project Tracking & Reporting: Monitor key projects, prepare / review regular reports, and assist with tracking and completion of key activities on time. Communication & Coordination: Serve as the primary point of contact between executives, employees, and external partners, ensuring timely and accurate information flow. Business Support: Evaluate and summarize preliminary Business Opportunities and summarizing and briefing Director and Leadership team with supporting facts and data. Document Management: Prepare and format internal and external communications, including presentations, and reports. Meeting Support: Take minutes during key meetings and track action items, ensuring follow-up as needed. CANDIDATE PROFILE Education, Skills and Competencies MBA from a top tier B-School Proven experience as an Executive Assistant, preferably supporting C-suite executives for 2 to 5 years. Exceptional organizational skills and ability to multitask in a fast-paced environment. Strong proficiency in Microsoft Office Suite (Excel, PowerPoint) and familiarity with AI, ChatGPT, Project Management Tools etc. Excellent verbal and written communication skills with a keen attention to detail. High degree of professionalism, discretion, and the ability to handle confidential information with integrity. Strong analytical and problem-solving skills. Ability to act independently and take initiative in a fast-moving, dynamic environment. Strong time management skills and ability to prioritize tasks effectively.