11 Meeting Support Jobs

As the Secretary to the Director at our company, your primary responsibility will be to provide comprehensive administrative and secretarial support to the Director. By efficiently managing various tasks, you will enable the Director to focus on strategic and operational priorities effectively. We are looking for a highly organized, detail-oriented, and discreet individual to fill this crucial role. Your key responsibilities will include managing the Director's complex calendar by scheduling appointments, meetings, and travel arrangements. You will be expected to coordinate and prioritize meeting requests to ensure the Director's time is used efficiently. Additionally, you will be responsible for screening and managing incoming calls, emails, and correspondence, drafting professional documents, and maintaining confidential files and records. Acting as a liaison between the Director and both internal and external stakeholders will also be a part of your role. In terms of meeting support, you will be required to prepare meeting agendas, materials, and minutes, as well as arrange logistics for meetings including venue booking, catering, and technical support. Managing travel arrangements, handling administrative tasks, processing expense reports and invoices, and maintaining office supplies will also fall under your purview. You must possess proven experience as a secretary or administrative assistant, preferably supporting senior management. Strong organizational and time management skills are essential, along with excellent written and verbal communication abilities. A working knowledge of MIS (Management Information Systems) will be beneficial for this role. Confidentiality is of utmost importance in this position, and you will be expected to maintain the highest level of confidentiality regarding sensitive information. If you are detail-oriented, organized, and possess the necessary skills and qualifications, we invite you to apply for this exciting opportunity. Thank you. Sree Nithi Ravi HR Executive Prominance Homworks Job Types: Full-time, Permanent Benefits: Food provided, Health insurance, Leave encashment, Life insurance, Provident Fund Schedule: Day shift, Morning shift Performance bonus, Yearly bonus Work Location: In person,

As a Personal Assistant to the Creative Director, Ms. Anamika Khanna, based in Kolkata, you will play a crucial role in supporting and managing the daily operations and coordination to ensure smooth functioning in both professional and personal tasks. With at least 4 years of experience in a similar role, preferably in fashion, design, luxury, or creative industries, you will be responsible for maintaining the schedule, communication, travel arrangements, event planning, meeting support, personal errands, creative support, task management, documentation, and organization for Ms. Khanna. Your key responsibilities will include managing Ms. Khanna's daily schedule, acting as a point of contact for clients, vendors, collaborators, and internal teams, coordinating travel arrangements and event logistics, supporting meetings with briefs and documentation, handling personal errands with discretion, collaborating with design, production, PR, and branding teams, maintaining task lists and deadlines, managing documentation and organization of files and creative references. To excel in this role, you must hold a Bachelor's degree, preferably in Communications, Fashion, Design, or Business Administration, and have prior experience as a PA or EA to a senior leader in a creative or high-paced environment. Excellent communication skills, strong organizational abilities, discretion, emotional intelligence, proficiency in Google Workspace/Microsoft Office/scheduling apps, and flexibility to work evenings or weekends are essential requirements. Your personality should be graceful under pressure, trustworthy, culturally aware, self-motivated, and collaborative yet independent. If you are proactive, discreet, and highly organized with a keen understanding of creative environments, this full-time, permanent role as a Personal Assistant to the Creative Director could be the perfect fit for you. To apply, please submit your resume to Falguni.lohar@anamikakhanna.in.,

You will be joining Morgan Stanley, a global financial services firm known for its leadership in investment banking, investment management, and wealth management services. As part of the Wealth Management Platforms team in Mumbai/Bengaluru, you will play a crucial role in shaping the future of the business while contributing positively to the local community. In this role, you will serve as a Program Management Associate for Wealth Management Platforms, supporting the PMO team across various platform areas. Your responsibilities will include assisting with reporting and presentations, providing meeting support, maintaining key trackers, driving items to completion, and performing data reconciliation tasks, especially for the budget process. Additionally, you will act as a liaison for offshore Platform functions and create release notes and summaries suitable for different organizational levels. The ideal candidate for this position should hold a Bachelor's degree in finance, economics, or a related field, or possess an equivalent combination of training and experience. A minimum of 2-3 years of experience in Wealth Management operations or related roles within the financial services industry is required. You should be comfortable working both independently and collaboratively within a team, demonstrating a strong sense of accountability and relationship-building skills. Moreover, you should have the ability to think critically and convey a big-picture understanding, identify risks and trends, and communicate effectively with different stakeholders. Strong attention to detail and proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) are essential for this role. At Morgan Stanley, you can expect a commitment to maintaining exceptional service and excellence, driven by values such as client focus, integrity, innovation, diversity and inclusion, and community involvement. You will have the opportunity to work alongside talented individuals in a supportive and empowering environment where collaboration and creativity are highly valued. The company offers attractive benefits and perks, as well as opportunities for career advancement based on skills and talents. It is an equal opportunities employer that fosters a culture of inclusion and diversity, emphasizing the importance of recruiting, developing, and advancing individuals from diverse backgrounds and experiences.,

As the Executive Assistant to the Senior Partner, you will provide high-level administrative support and assistance to ensure the efficient operation. You will manage a wide range of administrative and executive support tasks, handle confidential information, and be a key liaison within the organization and with external stakeholders. Key Responsibilities: Calendar Management: Manage and prioritize the Senior Partners calendar, including scheduling meetings, appointments, and travel arrangements. Ensure the Senior Partner is briefed and prepared for all meetings and appointments. Communication Management: Handle and prioritize incoming and outgoing communications on behalf of the Senior Partner, including emails, phone calls, and correspondence. Draft, edit, and proofread documents and presentations for the Senior Partner. Information Management: Maintain and organize confidential information and documents related to the assigned activities, ensuring accuracy and accessibility. Conduct research and compile data as required by the Senior Partner for presentations and reports. Meeting Support: Prepare meeting agendas, attend meetings, and take accurate minutes. Follow up on action items and decisions made during meetings, ensuring timely execution. Travel Coordination: Arrange complex travel itineraries and accommodations for the Senior Partner and occasionally for other executives or guests. Event Coordination: Assist in organizing corporate events, conferences, and meetings, including logistics, catering, and attendee management. Administrative Support: Handle expense reporting and reimbursement processes. Manage special projects and initiatives as assigned by the Senior Partner. Skills and Qualifications: "Proven history of consistent tenure in previous positions" is mandatory. Proven experience as an Executive Assistant or similar role supporting CXO or HODs. Excellent organizational and time management skills with the ability to prioritize tasks and anticipate needs. Strong written and verbal communication skills, including the ability to draft and edit correspondence and presentations. Discretion and confidentiality in handling sensitive information. Proficiency in MS Office and other relevant software; experience with board portal software is a plus. EA from top MNCs and Companies can apply.

You are looking for an Executive Assistant to provide administrative support to the Director. The ideal candidate should possess good communication skills, excel in multitasking, have a proactive attitude, maintain a high level of professionalism, and handle confidential information securely. In terms of Calendar Management, you will efficiently handle the Director's calendar, schedule appointments, and arrange meetings. It is crucial to anticipate and prioritize the Director's schedule for optimal time management. As an Executive Assistant, you will serve as a liaison between the Director and internal/external stakeholders. Your responsibilities will include drafting and proofreading emails, correspondence, reports, and other documents on behalf of the Director. Regarding Travel Coordination, you will be responsible for arranging travel itineraries, accommodations, and transportation for the Director. Ensuring that all travel plans align with the Director's schedule and preferences is essential. For Meeting Support, you will prepare meeting agendas, materials, and take accurate minutes. Additionally, you will coordinate logistics for both internal and external meetings effectively. In terms of Documentation and Filing, you will maintain organized electronic and physical filing systems. Managing confidential information with the utmost discretion is a critical aspect of this role. As an Executive Assistant, you will assist the Director in various projects by conducting research, preparing presentations, and compiling data as required. This is a full-time, permanent position with benefits including paid sick time and Provident Fund. The work schedule is Monday to Friday with a performance bonus offered. The job location is in person. Application Deadline: 10/01/2024,

Job Title: Executive Assistant to CEO Company: Shahi Exports Pvt. Ltd. Experience: Minimum 5 years Qualification: Any Graduate Role Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to the CEO. The ideal candidate will serve as a trusted right hand to the CEO, managing day-to-day operations, communications, and ensuring smooth coordination across internal and external stakeholders. Key Responsibilities 1. Calendar & Schedule Management Manage the CEOs calendar, appointments, and daily itinerary. Prioritize and coordinate meetings, events, and travel plans. Ensure optimal use of the CEOs time. 2. Communication & Correspondence Draft, review, and manage internal and external communication on behalf of the CEO. Handle confidential documents and maintain discretion at all times. Liaise between the CEO and senior leadership, clients, partners, and other key stakeholders. 3. Travel & Logistics Organize and coordinate domestic and international travel, including flights, accommodation, and itineraries. Prepare travel expense reports and maintain accurate records. 4. Meeting Support Schedule, prepare agendas, take minutes, and follow up on action items from meetings. Ensure the CEO is well-prepared with relevant documents and information. 5. Office & Project Coordination Coordinate with various departments to gather reports, presentations, and updates. Assist in project tracking and timely delivery of key initiatives. Manage ad-hoc projects and conduct research as required by the CEO. 6. Strategic & Confidential Support Provide insights and briefings on key matters affecting the CEOs priorities. Maintain utmost confidentiality in handling sensitive company and personal information. 7. Administrative Excellence Manage documentation, filing systems, and contact databases. Required Qualifications & Skills Any Graduate with 5+ years of experience as an Executive Assistant or in a similar role. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. High level of professionalism, integrity, and discretion. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with Modern collaboration tools is a plus. Ability to work in a fast-paced, dynamic environment with minimal supervision.

Job Title: Executive Assistant to CEO Location: Bangalore Sarjapur Company: Shahi Exports Pvt. Ltd. Experience: Minimum 5 years Qualification: Any Graduate About the Company Shahi Exports Pvt. Ltd. is India's largest apparel manufacturer and exporter. With a legacy of excellence, innovation, and commitment to ethical manufacturing, we empower people and transform businesses globally. Join a team that values integrity, agility, and continuous growth. Role Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to the CEO. The ideal candidate will serve as a trusted right hand to the CEO, managing day-to-day operations, communications, and ensuring smooth coordination across internal and external stakeholders. Key Responsibilities 1. Calendar & Schedule Management Manage the CEOs calendar, appointments, and daily itinerary. Prioritize and coordinate meetings, events, and travel plans. Ensure optimal use of the CEOs time. 2. Communication & Correspondence Draft, review, and manage internal and external communication on behalf of the CEO. Handle confidential documents and maintain discretion at all times. Liaise between the CEO and senior leadership, clients, partners, and other key stakeholders. 3. Travel & Logistics Organize and coordinate domestic and international travel, including flights, accommodation, and itineraries. Prepare travel expense reports and maintain accurate records. 4. Meeting Support Schedule, prepare agendas, take minutes, and follow up on action items from meetings. Ensure the CEO is well-prepared with relevant documents and information. 5. Office & Project Coordination Coordinate with various departments to gather reports, presentations, and updates. Assist in project tracking and timely delivery of key initiatives. Manage ad-hoc projects and conduct research as required by the CEO. 6. Strategic & Confidential Support Provide insights and briefings on key matters affecting the CEOs priorities. Maintain utmost confidentiality in handling sensitive company and personal information information. 7. Administrative Excellence Manage documentation, filing systems, and contact databases. Required Qualifications & Skills Any Graduate with 5+ years of experience as an Executive Assistant or in a similar role. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. High level of professionalism, integrity, and discretion. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with Modern collaboration tools is a plus. Ability to work in a fast-paced, dynamic environment with minimal supervision.

Position - Assistant for Director / Assistant for Senior Management / Back office Assistant To manage Day to Day administrative requirment for Director / Senior Mangement, Handling Documentation, Records management, Emails , Phone calls etc.Daily Administrative Management: Efficiently managing the day-to-day administrative requirements for the Director and other Senior Management members, anticipating needs and proactively addressing them. Documentation Handling: Preparing, formatting, editing, and managing various documents, presentations, and reports, ensuring accuracy and adherence to company standards. This includes drafting correspondence, memos, and other official communications. Records Management: Establishing and maintaining highly organized physical and digital filing systems for critical documents, sensitive information, and correspondence, ensuring easy retrieval and strict confidentiality. Email Management: Professionally handling, filtering, and prioritizing emails for the Director and Senior Management, drafting responses when appropriate, and flagging urgent communications. Phone Call Management: Efficiently managing incoming and outgoing phone calls, screening calls, taking messages, and connecting callers as required, always maintaining a professional and courteous demeanor. Calendar & Schedule Management: Proactively managing complex calendars, scheduling appointments, meetings, and travel itineraries, and sending timely reminders. Meeting Support: Preparing meeting agendas, taking minutes, distributing relevant materials, and ensuring all necessary logistics for meetings are arranged. General Office Support: Assisting with various general office tasks, special projects, and errands as needed to support the smooth operation of the executive office. *Note - Female Candidate from Pune / Pimpri Chinchwad area is add on advantage for this Post.

Position - Assistant for Director / Assistant for Senior Management / Back office Assistant To manage Day to Day administrative requirment for Director / Senior Mangement, Handling Documentation, Records management, Emails , Phone calls etc.Daily Administrative Management: Efficiently managing the day-to-day administrative requirements for the Director and other Senior Management members, anticipating needs and proactively addressing them. Documentation Handling: Preparing, formatting, editing, and managing various documents, presentations, and reports, ensuring accuracy and adherence to company standards. This includes drafting correspondence, memos, and other official communications. Records Management: Establishing and maintaining highly organized physical and digital filing systems for critical documents, sensitive information, and correspondence, ensuring easy retrieval and strict confidentiality. Email Management: Professionally handling, filtering, and prioritizing emails for the Director and Senior Management, drafting responses when appropriate, and flagging urgent communications. Phone Call Management: Efficiently managing incoming and outgoing phone calls, screening calls, taking messages, and connecting callers as required, always maintaining a professional and courteous demeanor. Calendar & Schedule Management: Proactively managing complex calendars, scheduling appointments, meetings, and travel itineraries, and sending timely reminders. Meeting Support: Preparing meeting agendas, taking minutes, distributing relevant materials, and ensuring all necessary logistics for meetings are arranged. General Office Support: Assisting with various general office tasks, special projects, and errands as needed to support the smooth operation of the executive office.

Exceptional organizational and multitasking abilities with a keen eye for detail, Proficiency in office software and productivity tools, Adaptability, resilience, and the ability to work effectively under pressure, Ability to work Independently

THE ROLE To support its ambition of fast paced business growth, Elpro is looking for a young and efficient Executive Assistant to provide support to the Director. This role requires a highly organized, proactive, and detail-oriented individual who can handle multiple responsibilities and contribute to the overall efficiency of the business leaders. The Executive Assistant will play a key role in supporting the Director by managing day-to-day administrative tasks and assisting him in all business assignments. S/he will be responsible for managing and driving key projects, identifying operational challenges and analysing and implementing solutions, preparing reports, and maintaining strong communication with internal and external stakeholders. Success in this role will be based on her ability to multitask, stay organized, and anticipate the needs of the leadership team. This is a full-time position based in Elpros Mumbai office at Nirmal Nariman Point JOB RESPONSIBILITIES The incumbent will primarily be in charge of: Strategic & Planning Support: Assist in key business activities of the Director, including preparation of high-level business communications/ reports/ budgets and presentations that align with strategic objectives. Project Tracking & Reporting: Monitor key projects, prepare / review regular reports, and assist with tracking and completion of key activities on time. Communication & Coordination: Serve as the primary point of contact between executives, employees, and external partners, ensuring timely and accurate information flow. Business Support: Evaluate and summarize preliminary Business Opportunities and summarizing and briefing Director and Leadership team with supporting facts and data. Document Management: Prepare and format internal and external communications, including presentations, and reports. Meeting Support: Take minutes during key meetings and track action items, ensuring follow-up as needed. CANDIDATE PROFILE Education, Skills and Competencies MBA from a top tier B-School Proven experience as an Executive Assistant, preferably supporting C-suite executives for 2 to 5 years. Exceptional organizational skills and ability to multitask in a fast-paced environment. Strong proficiency in Microsoft Office Suite (Excel, PowerPoint) and familiarity with AI, ChatGPT, Project Management Tools etc. Excellent verbal and written communication skills with a keen attention to detail. High degree of professionalism, discretion, and the ability to handle confidential information with integrity. Strong analytical and problem-solving skills. Ability to act independently and take initiative in a fast-moving, dynamic environment. Strong time management skills and ability to prioritize tasks effectively.