Management Trainee - Direct Procurement - PO Processing

Inviting applications for the role of Direct Procurement, Management Trainee/Assistant Manager

Manages the progress and performance of the Procurement team and is a directsupervisor who has closest proximity with Procurement specialist analyst and Procurement Management trainees. Scope of service includes the end-to-end Procurement and AP process, PR and PO creation, vendor master management, goods receipting, procurement related hold resolution, invoice processing, issue and hold resolution, vendor query management and AP related reconciliation activities.

Responsibilities

.Qualify or reject purchase orders with detailed directions.

.Establish and maintain internal and external partner relationships.

.Collaborate with partners and Sales to modify purchase orders to meet customer needs promptly.

.Explain key internal processes to vendor partners and Account Managers.

.Update the status of aging purchase orders and follow up with partners on scheduled shipments.

.Maintain part number information within client database, updating pricing and product line instructions for Sales.

.Ensure the flow of information from partners to client

.Follow established procedures for daily work requirements and responsibilities.

.Utilize new process improvement resources.

.Stay current on departmental policies and product lines to ensure correct processing of drop ship purchase orders.

.Work with management on approving exceptions outside departmental guidelines.

.Seek assistance from Senior Specialist and Supervisor to resolve complex issues.

.Review and analyse purchase orders for assigned product lines

.Proactively work on issues causing purchase order placement delays and support additional information collection.

.Communicate to Order Management or Master Data Teams regarding Item Master issues.

.Contact person for client and internal stakeholders for any procurement related issues owns regular operation rhythm.

.Oversee process KPI&rsquos and metrics, provide deep analysis with understanding of root . causes.

.Provide technical guidance and share knowledge on processes and systems within the team in daily operations, train new joiners

.Support and coordinate the team on daily processing/operations, workload allocation

.Assist to hire, groom and help new members to onboard

.Provide input for promotions and staff reviews

.Facilitate regular 1 on 1 meetings and direct goal development and progress

.Perform weekly trending-based coaching to manage team members performance

.Handle a Team of FTEs and be responsible for day-to-day quality assurance, monitoring and coaching of the team

.Manage the flow of day-to-day operation, Respond to customer queries and concerns

Qualifications we seek in you!

Minimum Qualifications / Skills

.Bachelor%27s degree

.Excellent professional experience in Source to Procure.

.Industry Experience - Services or hi-tech industry

.Knowledge on end-to-end Procurement and AP process, PR and PO creation, vendor master management, goods receipting, procurement, related hold resolution, invoice processing, issue and hold resolution, vendor query management and AP related reconciliation activities.

.Ability to define and articulate underlying process gaps and resolve challenges, complex issues

Preferred Qualifications/ Skills

.Ability to learn quickly

.Diploma / Post Graduation in International supply chain management / Sourcing Management

• Excellent Communication skill and the ability to engage customers in significant discussions

.Oracle, ServiceNow, SAP, knowledge and experience would be an added advantage

.Possess the following key behaviors: Accountability, Planning and Organization, Teamwork, Flexibility and Problem Solving

.Proficiency in coaching skills and with high level of confidentiality and professionalism