Human Resource Executive And Administration Coordinator

About the ResponsibilitiesHR Executive & Administration Coordinator

• Independently manage

  end-to-end recruitment processes

  (technical and non-technical) for multiple clients, including

  sourcing, screening, scheduling, coordinating interviews

  on boarding

  onboarding

  .
• Maintain and regularly update

  employee records

  , including signed offer letters, ID proofs, and employment documents, in both

  physical and digital formats

  .
• Oversee and ensure

  monthly statutory compliance

  for Octagona India and its clients, including

  Provident Fund (PF)

  ,

  Employees’ State Insurance (ESI)

  , and other applicable labor law requirements.
• Coordinate with internal teams and clients to

  support HR documentation

  , grievance resolution, and employee engagement initiatives.
• Design and implement

  employee engagement activities

  and internal communications to improve employee satisfaction and retention.
• Act as a point of contact for

  grievance handling

  —record, escalate, and coordinate resolution of employee concerns in a timely and professional manner.

Administration

• Draft and manage official correspondence, including

  invitation letters for foreign visitors

  , communications with

  banks and external agencies

  , and ensure timely dispatch and record-keeping.
• Handle

  domestic and international travel arrangements

  , including

  flight, hotel, and cab bookings

  for staff, clients, and visiting associates.
• Support colleagues and client employees with

  visa-related documentation

  such as support letters, bank statements, and income tax returns (ITRs).
• Maintain and periodically update a

  comprehensive contact directory

  of vendors, service providers (cleaning, IT support, real estate agents, travel agencies), and key relationship managers.
• Oversee

  vendor management

  – identify and evaluate new vendors,

  negotiate terms

  , ensure timely delivery of services, and coordinate payment processing.

Qualifications and Requirements

• Bachelor’s Degree in any domain (preferably from a reputed Institute)
• Minimum 3 – 5 years of experience in administration role

Personal Attributes:

• Strong communication skills both written and oral
• Good organisational skills
• Time management skills
• Highly personable with the ability to manage work and people

  Role & responsibilities