Front Office Executive

• The role incumbent is accountable for managing Front Office operations encompassing guest relations, office communication, corporate event support, and administrative coordination, physical security, material movement, asset movement
• Manage guest relations- (client visitors, vendor visitors, employee visitors, VIP visitors)
• Manage physical security to protect company property and control movement of people
• Manage movement of materials in and out of the office
• Manage office communications (phone, courier) services
• Organize events
• Handling petty cash and Credit card spend

Administrative support

• Coordinating and maintaining records for asset management and inventory tracking

• Coordinating with the office space provider to ensure seamless facility support, service quality, and timely issue resolution

• Managing issuance, replacement, and collection of employee ID cards

• Overseeing meeting room scheduling, setup, and overall lobby/reception area presentation

• Well-versed with MS Office and Office 365 tools
• Proficient in using collaborative communication platforms
• Proactive and cordial in dealing with employees, visitors, and vendors
• Strong communication skills both verbal and written in English
• Demonstrated ability to plan and manage office events and activities with attention to detail
• Self-motivated, dependable, a team player, and results-oriented
• Manage office operations and facility upkeep-

• Should be able to write emails and mange calendar as and when required for blocking meeting rooms-

• Access cards activation and deactivation management, intercom operation- (IPPBAX Internet Protocol Private Branch Exchange)
• AI Usage : Use of AI tools to enhance the operation of front office
• Verbal and Written communication skills

Experience & Qualifications

• 1-2 Years of experience
• Graduation/MBA/Diploma in Facility management/Hospitality