Founder’s Office (Executive Assistant)

Founder’s Office – Executive Assistant

Role Title:

Location:

Type:

About us

We’re an AI x Web3 media agency collaborating with leading creators and brands. We're looking for a full-time Founder’s Office Executive to manage our calendar, schedules, and streamline internal ops, and communications.

Does the idea of being a part of the startup’s 0-1 and 1-10 journey excite you? Are you already using AI to make your life easier? Do you have Monica-level organization skills?

We’re looking for a highly organized, proactive, and detail-oriented Executive Assistant to join the Founder’s Office at BigBlock Theory (BBT). If you’re someone who thrives in fast-paced environments and loves learning, this is the place for you.

You'll work directly with the Founders – owning task coordination, communications, client project support, and select HR operations. Bonus if you're funny, curious, or chronically online.

You grow with the company, we don’t believe in corporate hierarchy. High impact work.

Key Responsibilities

• Lead daily check-ins for task planning and progress updates
• Proactively remind team members about pending or upcoming deliverables
• Process emails and follow-ups; manage Telegram/LinkedIn communications
• Support BBT projects, including AI or crypto-related initiatives and content management
• Track deadlines and ensure timely project delivery
• Organize travel, accommodation, meal plans, and personal calendar management for the co-founders
• Handle miscellaneous admin tasks to free up Founder’s bandwidth such as invoices, hiring etc.
• Coordinate between team members to foster smooth collaboration

Who Can Apply

You’d be a great fit if you:

• You know how to use Google + GPT and find answers
• Technologies like AI and Web3 excite you
• You’re street-smart, fast, and like to solve problems
• Have prior experience as an Executive Assistant, Project Coordinator, or in HR Ops
• Are fluent in digital tools (Trello, Notion, Telegram, Google Suite, etc.)
• Can juggle multiple priorities 
• Are comfortable with async team collaboration