Facilities Executive

Facilities Coordinator - Operations

Integrated Facilities Management Leading Global Technology company

(India)

Here in India, we manage over 6.5 mn square feet of space across 21 offices.

Our clients mission "to organize the world's information and make it universally accessible and useful" has helped it become one of the few companies in the world worth more than one trillion US dollars.

The Asia Pacific region is an important part of our clients success: occupying65 offices across 13 countries. JLL helps our client achieve its ambitions by delivering the services and supporting the spaces that enables their business to thrive.

Kick start your career by working in a team managing some of the world's most inspiring office spaces. With nearly 10 million square feet of office space across Asia, there is plenty of room to grow!

The JLL account team has developed a unique culture, drawing and adapting from JLL and our clients way of working and thinking.

What this job involves:

Providing onsite support

You will be the Site Managers trusted right hand on all facilities-related activities. Youll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained. Where can processes be improved How can we save costs These are questions that will be at the forefront of the teams thinking. You, too, will always have an eye on this, contributing suggestions as they arise.

Youll also lend the team a big hand by providing admin support including front desk duties, basic housekeeping and appointment coordination. Youll need to ensure we hit key performance indicators and meet our service level agreements.

Key aspects:

• Monitoring of Housekeeping related activities
• Arrangement of all consumables and supplies for Client / any visits
• Preparing the Daily/Weekly and Monthly reports
• Interacting with the service & supply vendors.
• Undertake daily facility rounds and find out snags and raising proactive tickets for the same
• Effectively manage service provider teams to ensure an on time deliverable system.
• Routinely Inspect all services to ensure performance measures are being maintained and make the service score cards.
• Client/Stakeholder Management
  • Proactively engage stakeholders to ensure that on site clients expectations are met though high levels of customer service
  • Build and develop effective client / stakeholder relationships across multiple levels of the organisation
  • Proactively understand the customers/ employees needs and act on them before being requested
  • Maintain high standards of housekeeping of facility
  • Improvements in the office aesthetics and operations as per need

• Finance Management
  • Accurate billing and invoicing
  • Adherence to the monthly forecast
  • Invoice management.

• Procurement & Vendor Management
  • Work on getting quotations as per site need
  • Sharing indents for monthly material supply
  • Zero stock out of situation
• Other Key Activities
  • Collecting all documents from the vendor for compliance audit
  • Developing interesting & fun user engagement activities
  • Signage / Poster making for site awareness.
  • Managing ad hoc vendors.

Meeting the clients facilities needs

At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more than happy to work with you. In this role, youll be responsible for working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements such as follows :-

• Ensure messaging is consistent and in line with requests received from the user.
• Respond to user inquiries and concerns promptly and with courtesy and enthusiasm.
• Build relationships by engaging clients in genuine, personable conversations.
• Create WOW experiences by anticipating client needs and seizing the moment; acting on them before being requested

Your planning and budgeting skills will also be vital to the job, as youll take part in the procurement of vendors and services from time to time.

Making everyone safe and risk-free

Do you value workplace safety If so, youll be a perfect fit for the job. In this role, you will ensure everyones health and safety by keeping safe workplace procedures in place and order. Youll also be expected to carry out these procedures, as needed. At the same time, this role puts you on the first line of defence against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. Youll also be expected to follow escalation and incident reporting procedures and comply with the firms guidelines and strategies.

Sound like you To apply, you need to be a:

Passion for service

Do you have a prior experience in facilities, property management, hospitality or other related fields Do you have an understanding oflocal occupational health and safety requirements, critical facilities and vendor management Are you knowledgeable in various property systems You are what were looking for!

Team player

JLLs unmatched excellence is only made possible by team worka core value we want you to possess. As the Facilities Coordinator, we expect you to support the team and work well with others toward achieving targets. Likewise, you must have a proven track record of flawless project execution, all while following company standards and procedures. Ensuring that the team practices our I am JLL core behaviours is also under your mandate.

Client focused enthusiast

It is important that you can easily interact with the general client staff and vendors to deliver efficient services. Well also count on you to address conflicts and conflicting priorities effectively. Likewise, you must be an excellent communicator who always faces customers with a smile, even when times get rough occasionally.