Executive Team Assistant

The Chief Operating Office (COO), DWS India

What we'll offer you

As part of our flexible scheme, here are just some of the benefits that you'll enjoy

Your key responsibilities

Your Role - What You'll Do

• To support senior level executives and ensure smooth daily operations.

• Calendar management

  managing the executive calendar, scheduling meeting appointments and events, ensuring there are no conflicts.

• Communication management

  responding to inquiries, prioritizing communication, drafting messages, giving time to people requesting meetings.

• Travel coordination

  planning and arranging travel itineraries, booking flights, hotels, ground transportation.

• Meeting preparation

  organizing meetings, taking notes during the meetings and following up on action items, and preparing minutes of the meeting.

• General administrative tasks

  handling office logistics, ordering supplies when needed, printing documents if needed, managing office equipment, coordinating with IT for any IT issues on the floor.

• Concur claim management

  submitting requests for Concur expenses and settling claims.

• Meeting room, office reservation and bookings.

• Arranging and managing team social events, meetings, town halls and hosting senior visitors.

Your skills and experience

Must Have Skills

• Excellent written and verbal communication skills
• Time-management skills
• Ability to pay attention to detail
• Organization skills
• Ability to multitask
• Basic understanding of frequently used computer software and programs, such as Microsoft Office
• Interpersonal skills

Educational Qualifications

• Bachelors in accounting, finance, arts or economics or relevant area

How we'll support you

• Training and development to help you excel in your career
• Coaching and support from experts in your team
• A culture of continuous learning to aid progression
• A range of flexible benefits that you can tailor to suit your needs