Executive Assistant

The Executive Assistant at Violet InfoSystems plays a crucial role in providing support to the executive team, ensuring the efficient and seamless day-to-day operations of the company. This position requires exceptional organizational abilities, the capacity to handle sensitive information with discretion, and a strong aptitude for managing complex schedules and administrative tasks. As the Executive Assistant, your responsibilities will include managing and organizing calendars, scheduling appointments, meetings, and travel arrangements for executives. You will be responsible for handling correspondence, drafting emails and letters, managing incoming mail, and ensuring timely responses. A key aspect of this role involves proactively managing the Director's calendar, prioritizing strategic tasks and urgent matters, and ensuring optimal time allocation. You will coordinate with various departments and external stakeholders to schedule meetings, events, and conferences, thereby integrating seamlessly into the Director's schedule. Anticipating and resolving scheduling conflicts and providing reminders for upcoming commitments will be part of your duties. Acting as the primary point of contact for internal and external stakeholders regarding the executive team is an essential aspect of your role. You will be responsible for coordinating and facilitating communication between departments and external parties to ensure clarity and efficiency. Furthermore, you will be involved in organizing and preparing for meetings, setting agendas, preparing materials, and ensuring technology setup for virtual meetings. Taking minutes during meetings and following up on action items will also be part of your responsibilities. Additionally, you will assist in managing projects, coordinating with different teams, and ensuring project deadlines are met. You will provide support in project-related research and preparation of presentations. Document management and reporting tasks will involve preparing and editing documents such as reports, memos, and presentations. Maintaining a filing system for sensitive and confidential company documents will also be part of your role. Financial management responsibilities will include assisting with expense reporting and budget tracking for the executive team. You will handle invoicing and collaborate with the finance department for approvals and processing. Qualifications for this role include proven experience as an executive assistant or in a similar administrative position, excellent written and verbal communication skills, strong organizational and time management abilities, proficiency in Microsoft Office Suite, and familiarity with other business tools and software. Discretion and confidentiality are crucial qualities for this role. The ideal candidate should possess a bachelor's degree in business administration, communications, or a related field. Additional requirements include the ability to work under pressure, meet tight deadlines, and adapt to changing business needs and environments. This is a full-time position with benefits including Provident Fund. The work schedule is during the day shift, and the work location is in person. If you meet the specified criteria and are interested in this position, please share your updated resume at careers@violetinfo.com. Only female candidates aged between 21 to 30 years with 1 to 5 years of experience in the IT/Software industry are preferred for this role. Candidates from Mumbai Suburban locations (Bhayandar to Churchgate) are encouraged to apply. For more details, you can contact +917208076190 or +91 9372974661.,