Executive Assistant To MD & CEO

Posting Location -

Designation -

Reports To -

Experience -

Job Purpose

The primary job responsibility of an EA is to perform a variety of administrative tasks and support the CEO in all aspects of business operations. An ideal candidate would be well organized, a quick learner and have great time management skills and be able to act without guidance.

MUST-HAVE SKILLS:

• Should be computer proficient and have in depth knowledge of MS office including advanced excel and word and Google Workspace.
• Should have attention to detail, time management, organizational and administrative skills.
• Excellent reading, writing and oral communications skills with the ability to interact with internal and external individuals or groups on behalf of the CEO/MD.
• Should be organized, presentable, enthusiastic & personable.
• Should work proactively, independently and be flexible and able to multitask effectively and have good judgement to prioritize tasks.
• Should have a logical understanding in interpreting MIS to give a brief update to management
• Ability to handle sensitive information with the highest degree of integrity & confidentiality

KRA/s

• Managerial Assistance:

  Complete tasks assigned by the CEO, assist the CEO in task prioritisation and time management, manage daily and weekly calendars and appointments and provide relevant updates to the CEO, set up meetings and follow up regarding the same.

• Travel Assistance:

  Make travel and accommodation arrangements, including coordination for VISA, booking of tickets and hotel accommodation, preparation of detailed itineraries. Includes travelling with the CEO as and when required.

• Meetings:

  Handling all pre-meeting requisites like documentation, presentations, sharing of visiting cards, agendas and coordination with participants to ensure timely arrival for meetings. Take minutes of the meeting and share the same with all the participants.

• Correspondence:

  Assist the CEO with all forms of business communication, includes drafting or proof reading of correspondence and other secretarial tasks.

• Point of Contact:

  Act as the point of contact between the CEO and employees, staff, various departments, clients and external associates and partners, and ensure smooth flow of relevant information both ways to keep all parties well informed about relevant matters.

• Data and Report Preparation:

  Collect data from various sources and prepare reports as per the requirements of the CEO.