Executive Assistant To Director

• Handle import and export documentation work, work on special sales and support projects, co-ordinate with branding and PR agency, communicate with advisory consultants for assigned projects, analyst industry news and conduct market research, handle advertisement campaign and events, provide assistance in HR activities, manage patent trademark and membership renewal, look after employees mobile connection services, handle MD desk correspondence and calendar activities, MD travel arrangement and meeting planning, keep records and minutes of meetings, co-ordinate with HODs for MIS reports, follow-up with HODs for pending tasks completion, manage customer database, handle office administration support and any other tasks given by management

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Task

Managing Directors office management

Preparation of import and export documentation

Arrange general administration of office

Get involve in branding activities

Handle HOD reports and follow up for reports submission

Plan work schedule of MD and arranged requirement as per schedule

Handle meeting arrangement as per schedule

Submission of daily MIS report

Make travel and stay arrangement

Import and Export Documentation:

Check order processing and follow-up

Follow-up payment processing and remittance intimation

Check material import clearance

Follow-up for other documents like, PO copy, authorization letter, product literature & any other documents etc.

Material repair lot re-export documentation, follow-up and clearance

Special Projects:

Look for vendor development and raw material procurement

Liaison with consultant, labs and filler etc.

Handle product raw material, sample testing etc.

Conduct market research, product launching plan and branding

Take reporting of sales team

Branding and PR Agency:

Work for branding agency finalization, co-ordinate, assist and monitor branding activities

Get approval from the management and finalization of branding collaterals

Monitor timeline, deliverable and payment process etc

Advisory consultants and Interns Co-ordination:

Direct co-ordinate with advisory consultants and update the progress to management

Meet the timeline, follow-up and implement projects on timely manner

Act as one point contact between the consultants and management

Industry News Analysis and Market Research:

Check industry news, analyse and report to management

Conduct market research and update to management