Executive Assistant

Job Description

Provide sophisticated calendar management for CEO Complete a broad variety of administrative tasks that facilitate the CEO s ability to effectively lead the organization:including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately Provides a gatekeeper and gateway role, creating win-win situations for direct access to the CEO s time and office Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items Maintain a high degree of confidentiality with regard to issues concerning members of staff and all stakeholders. Respond positively with tact, sensitivity and awareness to all stakeholders in relation to duties undertaken To draft correspondence and other documentation to the CEO s specification Requirements: Proven experience as Executive Assistant or similar role Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms Thrive in an intense, do-it-yourself, start-up environment Expert level written and verbal communication skills Ability to work well within a cross-functional team environment and diverse communities Ability to switch gears at a moment s notice Exceptional organizational skills and impeccable attention to detail Make appropriate, informed decisions regarding priorities and available time Able to maintain a high level of integrity and discretion in handling confidential information