Executive Assistant

Job Overview:

Main Responsibilities:

• Schedule Management:

  Organize the MDs daily calendar, meetings, and appointments.

• Follow-up:

  Track all tasks assigned to internal teams and external contacts. Make sure everything is completed on time.

• Confidential Tasks:

  Handle personal and professional matters with care and privacy.

• Task Tracking:

  Maintain daily records and trackers to monitor progress.

• Coordination:

  Work closely with different departments to ensure smooth operations.

• Communication:

  Draft clear and professional emails, letters, and reports in strong English.

• Data and Reports:

  Use MS Excel and Word to prepare documents, create reports, and manage data (including Pivot Tables and VLOOKUP).

• Research:

  Conduct online research as needed to support projects or planning.

• Travel and Errands:

  Help with travel arrangements, personal errands, and some family-related tasks.

Qualifications:

• Graduate degree or secretarial training.
  
• 2 years of experience as an Executive Assistant, Office Coordinator, or in a similar role supporting senior management.
  

Key Skills:

• Excellent follow-up skills and attention to detail (a must-have).
  
• Strong skills in MS Office, especially advanced Excel functions.
  
• Ability to write clear, correct, and professional documents.
  
• Knowledge of shorthand is a plus but not required.
  
• Good at multitasking, organizing work, and managing priorities under pressure.
  
• Able to deal professionally with demanding or uncooperative colleagues.
  
• Self-driven and able to work independently without constant supervision.