Executive Assistant

Job Title: Executive Assistant Work location: Gurgaon Timings: 3pm 12 am Working days: Mon-Fri Educational Qualification/ Experience: 8+ years of experience Any Graduate or master’s degree or comparable experience Experience working with US based companies. Roles/ Responsibilities: Effectively manage executives' calendars, schedule appointments, and coordinate project tasks to ensure deadlines are met. Serve as a central point of contact for internal and external communications, facilitating effective information flow between executives and project team members. Handle travel arrangements for executives and coordinate meetings, ensuring seamless logistics for both administrative and project-related activities. Maintain an organized filing system of paper and electronic documents. Handle sensitive information with discretion, maintain confidentiality, and monitor project deliverables to ensure they meet quality standards. Develop and sustain a level of professionalism among staff and clientele. Act as the primary point of contact between the executive and internal/external stakeholders. Generate and distribute regular project status reports and other relevant documentation to stakeholders and executives. Anticipate and resolve administrative issues and challenges to ensure smooth operations. Help identify and resolve project issues, escalating when necessary. Handle claims processes, including documentation, submission, and resolution. Skills/ Abilities: Minimum of 8+ years of experience as an Executive Assistant reporting directly to senior management. Advanced Microsoft Office skills, with an ability to become familiar with firm- specific programs and software. Strong problem-solving skills with impeccable multi-tasking abilities. Excellent verbal and written communication skills to facilitate effective interaction with executives, team members, and stakeholders. Excellent organizational and time-management skills. Ability to multitask, manage deadlines, and priorities in both administrative and project-related contexts. Effective problem-solving skills to address challenges and obstacles, whether they arise in administrative tasks or project activities. Keen attention to detail, especially in document preparation, and administrative tasks, to avoid errors and ensure accuracy. Experience handling requests and approvals, including understanding organizational policies, and coordinating with team members to ensure adequate information is received for approval Please share your updated resume on harshita.kaur@elementshrs.com