Executive Assistant

Job description

Job Title: Executive Assistant
Location: Mohali
Experience: 1 to 3 years
Employment Type: Full-Time

About the Role:

We are looking for a proactive and highly organized Executive Assistant to support our senior leadership team. The ideal candidate should have prior experience in a fast-paced, professional setting and be skilled in managing calendars, coordinating meetings, preparing reports, and handling confidential information with discretion. Strong communication skills, attention to detail, and the ability to multitask efficiently are essential for this role.

Key Responsibilities:

• Manage and maintain executives’ calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Screen incoming calls, emails, and correspondence; prioritize and handle as appropriate.
• Maintain confidential files and records with a high degree of discretion.
• Act as a liaison between the executive and internal/external stakeholders.
• Track and assist with the completion of executive projects, deadlines, and deliverables.
• Manage expense reporting, invoices, and budget tracking as needed.
• Support with personal tasks and ad hoc requests as necessary.

Desired Candidate Profile:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role. Freshers are preferred.
• Strong Interpersonal skills.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills; ability to prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack, Google Workspace).
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and collaboratively.
• Bachelor's degree or equivalent work experience preferred.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift

Language:

• English (Preferred)

Work Location: In person