Executive Assistant

Position Summary:

As an Executive Assistant, you will play a crucial role in ensuring seamless day-to-day operations and enhancing the productivity of our executive team. The ideal candidate is a mid-level managerial professional with a strong background in administrative support, organizational management, and communication. You will report directly to the Director of the company, providing essential support to facilitate their responsibilities.

Key Responsibilities:

Administrative Support

• Scheduling:

  Manage calendars, coordinate appointments, and arrange meetings for executives.

• Correspondence:

  Handle email, phone calls, and mail; respond to routine inquiries efficiently.

• Travel Arrangements:

  Book flights, hotels, and rental cars; prepare detailed travel itineraries.

Organisational Management

• Task Management:

  Prioritise and manage tasks, projects, and deadlines effectively.

• Data Management:

  Maintain accurate records, databases, and spreadsheets.

• Filing and Documentation:

  Ensure proper filing, storage, and retrieval of documents.

Communication and Liaison

• Communication:

  Act as a liaison between executives, team members, and external stakeholders.

• Meeting Preparation:

  Prepare agendas, minutes, and materials for meetings.

• Presentation Support:

  Assist with the preparation, design, and delivery of presentations.

Strategic Support

• Project Management:

  Assist with project planning, execution, and monitoring.

• Research and Analysis:

  Conduct research, analyse data, and provide insights to inform executive decisions.

• Special Projects:

  Undertake special projects as assigned, including event planning or process improvement initiatives.

Confidentiality and Discretion

• Maintain confidentiality by handling sensitive information with discretion.
• Exercise sound judgment in decision-making processes in the executive's absence.

Professional Development

• Stay up-to-date with industry trends, best practices, and new technologies relevant to the role.
• Pursue ongoing education and training to enhance skills and knowledge.

Desired profile of the candidate

• We are seeking to enhance our teams diversity and encourage applications from female candidates for the Executive Assistant position.
• 5-7 years of proven experience as an Executive Assistant or in a similar role supporting senior-level executives.
• Have prior experience in managing a team.
• Exceptional organisational skills with the ability to manage multiple priorities.
• Strong verbal and written communication skills in English and Hindi.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.
• Ability to maintain professionalism and confidentiality at all times.

Education qualification

Qualifications:

• We are seeking to enhance our teams diversity and encourage applications from female candidates for the Executive Assistant position.
• 5-7 years of proven experience as an Executive Assistant or in a similar role supporting senior-level executives.
• Have prior experience in managing a team.
• Exceptional organisational skills with the ability to manage multiple priorities.
• Strong verbal and written communication skills in English and Hindi.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.
• Ability to maintain professionalism and confidentiality at all times.