Executive Assistant

Job Title: Executive Assistant to Senior Leadership

The Role:

The Executive Assistant supports the company Executive in an administrative capacity and is responsible for daily activities like calendar management, mail, filing, screening calls, expenses processing and other similar projects. 

Responsibilities: 

• Manage appointments and calendar for the Executives
• Sort and file incoming mail & faxes
• Submit the expense reimbursement requests for the Executive
• Screen calls and communicate the relevant messages back to the executives
• Takes notes during meetings 
• Anticipate and prepare materials needed for conferences, correspondence, appointments, telephone calls, etc.
• Coordinate meeting schedules and make arrangements as necessary 
• Monitor the Executives schedule, coordinate travel arrangements, off-site meetings, and conference calls
• Maintain a clean work environment for Executive by regularly filing and sorting documents, binders, presentations, etc. 
• Other personal assistant tasks as required

Role Requirements

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent communication
• Motivated
• Organized
• Attention to detail
• Willingness to learn
• Energetic
• Flexible
• Ability to work with minimal supervision
• Outside of the box thinking 
• Proactive
• Must take initiative