Event Executive

Events Executive

Work Dynamics

What This Job Involves

JOB AIM

Executive, Meetings & Events Planning will be responsible for managing offsite Meeting & Events Planning in the respective location.

RESPONSIBILITIES

Off-Site Event Logistics:

Off-Site Catering Determination:

AV Confirmation:

Additional Service Determination:

Communication:

Event Execution:

Tracking/ Reports:

On-Site Event Coordination Back Up:

Managing Event Budget:

Teamwork/Expectations:

Respond to internal and external customers in a timely and professional manner.

Part of a positive working environment by maintaining a professional, friendly, and respectful attitude.  Maintain a "teamwork philosophy" by contributing equally, taking initiative, provide support, following through on tasks, and communicating openly and honestly.  

Contribute to practice knowledge sharing within the team and within the department

1) Manage Client Visits:

• Booking the Boardroom
• Respond to Client visit requirements within 4 hours of receiving the communication.
• Coordinate with operations/vendors in executing the event requirements.
• Getting the room cleaned.
• Standard Board room Setup
• Manage client ground transportation.
• Flower arrangement
• Food  order as per the request.
• Menu Tents
• Name Tents
• Visitor passes
• Feedback from client
• Collate all event related costing based on consumption.
• Get approval for all expenses end of every event.
• Process bills and ensure payments are made.
• Take necessary action in case of any shortfalls in the arrangements made.

2) Manage Internal Events:

• Booking the Auditorium/Cafeteria
• Coordinate with operations in executing the event requirements.
• Getting the space cleaned and arranged as per the requirement.
• Food  order as per the request.
• Getting the A/V and entertainment requirements done through vendors as per the requirement.
• Provide information on Vendor passes
• Get pre approvals/PO for the arrangements to be confirmed.
• Receive Feedback from client
• Collate all event related costing based on consumption.
• Get approval for all expenses end of every event.
• Process bills and ensure payments are made
• Take necessary action in case of any shortfalls in the arrangements made

3) Manage Projectors

• Ensure all the meeting projector requests of the respective facility is responded to.

Sounds Like You ??To apply you need to be:

JOB PROFILE 
•    Qualification         :Degree / Diploma •    Industry Type         :Hospitality/ Entertainment•    Overall Experience     :0 – 2 years •    Industry Experience    :0 – 1 years•    Technical Skills      :MS Office & Mail communication •    Generic Skills         :Communication, Interpersonal•    Behaviors         :Achievement level, Team work, Learning attitude & Positive thinkingLanguage Known : English, Hindi