Deputy Manager / Manager - HR Administration

Job Summary:

The Administration Executive will oversee day-to-day administrative operations to ensure smooth functioning of office and site facilities. This role requires strong coordination, facility management, vendor handling, and general office support, enabling seamless back-end operations for employees and management.

Key Responsibilities:

General Office Administration

• Oversee office cleanliness, maintenance, and repairs.
  
• Ensure availability of office supplies, stationery, and pantry items.
  
• Maintain records of office assets and inventory.
  
• Coordinate with housekeeping, security, and maintenance teams.
  

Facility & Infrastructure Management

• Monitor and manage infrastructure requirements such as power backup, air conditioning, and internet connectivity.
  
• Ensure preventive maintenance and AMCs for equipment and office utilities.
  
• Liaise with facility vendors and service providers.
  

Vendor & Contract Management

• Coordinate with vendors for procurement of office equipment, supplies, and services.
  
• Maintain vendor databases and track contract renewals and service SLAs.
  
• Verify vendor bills and coordinate with accounts for timely payments.
  

Travel & Logistics Support

• Handle travel arrangements for employees booking flights, hotels, and transport.
  
• Support logistics for site visits, client meetings, and events.
  
• Manage courier and mail distribution.
  

Administrative Coordination

• Assist in organizing internal meetings, training programs, and events.
  
• Ensure adherence to office policies and administrative SOPs.
  
• Maintain documentation and reports related to admin functions.
  

Key Requirements:

Education:

• Graduate in any discipline (BBA,MBA preferred).
  

Experience:

• 7-10 years of relevant administrative experience, preferably in real estate, construction, or infrastructure industries.
  

Skills:

• Strong organizational and coordination skills.
  
• Proficiency in MS Office (Word, Excel, Outlook).
  
• Good communication and vendor negotiation skills.
  
• Problem-solving and multitasking abilities.
  

What We Offer:

• A professional and structured work environment.
  
• Opportunities to work with cross-functional teams and learn operations in the real estate domain.
  
• Competitive compensation and benefits.
  

Pradeep.mp@mantri.in