Billing Executive - Operations

Airway Billing Executive

Airway Billing Executives are responsible for managing, validating, and reconciling bills and invoices related to airline or air cargo operations. Their role is crucial in ensuring financial accuracy and compliance with contracts or agreements between airlines, cargo handlers, or service providers.

Key Responsibilities

1. Billing Verification:

• Check airline bills (cargo, etc.) for accuracy.
• Ensure all charges are in line with the agreed contracts or tariffs.

2. Invoice Validation:

• Validate charges such as fuel surcharges, landing fees, cargo charges, taxes, and other service-related fees.
• Cross-check invoices with flight data, contracts, and service level agreements (SLAs)

3. Discrepancy Identification:

• Identify errors, overcharges, or omissions in invoices.
• Highlight discrepancies in the billing data.

4.Coordination & Communication:

• Liaise with

  airlines' SPOCs (Single Points of Contact)

  to correct any errors or billing issues.
• Communicate regularly with internal finance or operations teams.

5. Contract Compliance:

• Ensure all billing is compliant with contractual obligations and regulatory guidelines.
• Track whether services billed were actually provided.

6. Documentation & Reporting:

• Maintain detailed records of verified bills, corrections, and approvals.
• Prepare reports on billing status, errors found, and resolution timelines.

7. Reconciliation:

• Match payments with invoices.
• Reconcile monthly or quarterly billing summariess.

8. Support Audit Processes:

• Provide documentation and clarifications during internal or external audits.
• Ensure audit readiness in all billing records.

Preferred candidate profile

• Have Experience on Accounts payable role
• Can Communicating effectively with airline partners to resolve billing issues
• Have Verify billing details and identify discrepancies or gaps
• Processing payment - Ensuring corrections are made before processing accurate payments
• Advance Excel