Bids & Billing Coordinator

As a Bids & Billing Coordinator at Deluxe, you will play a crucial role in supporting the development and submission of winning bid responses. Your primary responsibilities will include working closely with the Bids team, internal experts, and contractors to utilize proprietary tools effectively. You will be responsible for soliciting management reviews and approvals during proposal development, ensuring that all submissions meet the required standards. In addition to bid support, you will also be tasked with monitoring the monthly billing queue and proactively updating projects within the billing system. Your role will involve coordinating with internal teams to generate invoices that comply with client and audit standards. Furthermore, you will be responsible for scanning and organizing documents, as well as accurately entering information into spreadsheets and internal billing tools. To excel in this role, you must be detail-oriented, have a working knowledge of computer skills (PC), and possess an intermediate understanding of Excel and FileMaker Pro. Experience with exchange rates, bid/proposal processes, and finance/billing will be advantageous. Strong communication skills, both written and verbal, along with excellent interpersonal skills are essential for effective collaboration with multiple teams globally. As a Bids & Billing Coordinator, you must thrive in a fast-paced environment and be capable of working both independently and as part of a larger team. Your attention to detail, organizational skills, and ability to multitask will be critical to your success in this role. While 1-2 years of post-production, project management, or translation industry experience is preferred, the most important qualifications are your dedication to excellence and your commitment to delivering the best possible customer experience. Join Deluxe, a global leader in media and entertainment services, and be part of a team that has been the trusted partner for the world's most successful Hollywood studios, independent film companies, TV networks, exhibitors, advertisers, and others for over a century. With a legacy dating back to 1915, Deluxe offers best-in-class solutions in post-production, distribution, asset and workflow management, and cloud-based technologies. As a subsidiary of Platinum Equity, Deluxe is committed to delivering unparalleled service and innovation to the industry.,