Back Office Admin

Job Summary: The Back Office Admin plays a vital role in supporting daily administrative and operational functions within Waldenwoods Foundation. This role ensures the smooth running of internal processes by managing documents, records, supplies, and coordination across departments. It serves as a backbone to field teams by handling essential office operations efficiently. Key Responsibilities: Manage office documentation including file organization, storage, and retrieval (physical and digital). Handle daily administrative tasks like correspondence, email follow-ups, photocopying, scanning, and data entry. Maintain accurate records of attendance, office assets, and petty cash. Coordinate with vendors for office supplies, printing materials, maintenance, and service agreements. Support front office and departmental teams with timely documentation and logistics. Schedule appointments, internal meetings, and prepare agendas/minutes when required. Liaise with HR and Accounts teams for onboarding formalities, salary inputs, and compliance paperwork. Track and manage office inventories (stationery, equipment, uniforms, etc.). Prepare routine reports, dashboards, and summaries for management use. Assist in organizing in-house events, training, or audits. Qualifications & Skills: Bachelor’s degree in Business Administration, Commerce, or any related discipline. 2–3 years of experience in back-office or administrative support roles. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Good written and verbal communication skills in English and Odia. Strong organizational, time-management, and multitasking abilities. Attention to detail and ability to work independently. Basic understanding of internal compliance and documentation. Job Types: Full-time, Permanent Pay: ₹12,000.00 - ₹15,000.00 per month Benefits: Cell phone reimbursement Flexible schedule Paid sick time Schedule: Day shift Weekend availability Supplemental Pay: Performance bonus Yearly bonus Work Location: In person