Assistant Manager - HR Operations & Administration

Job Purpose:

To manage end-to-end HR operations and administrative activities at the plant level ensuring compliance, workforce discipline, employee engagement, and effective facility management, thereby supporting smooth plant functioning.

Key Responsibilities:

1. HR Operations

• Manage Time Office activities: attendance, leaves, shifts, OT calculation & records.
• Ensure timely payroll inputs and coordinate with payroll team for accurate salary processing.
• Maintain updated employee records in HRIS/HR One.
• Ensure smooth onboarding & exit process for staff and workmen.
• Support statutory compliance including PF, ESIC, gratuity, CLRA, labour licenses.
• Monitor and ensure contractor compliance with HR and statutory requirements.

2. Employee Relations

• Ensure harmonious industrial relations at the plant.
• Address grievances of staff and workmen with timely resolution.
• Assist in domestic enquiry processes and disciplinary actions as per policy.
• Promote discipline, code of conduct, and shopfloor behavioral norms.

3. Learning & Development

• Identify skill gaps in coordination with department HODs and plan training needs.
• Organize internal and external training programs for workmen, staff, and line managers.
• Coordinate with corporate L&D for leadership and compliance-related training.
• Maintain training records, attendance, feedback, and effectiveness analysis.
• Support implementation of induction training and periodic refresher programs.

4. General Administration

• Oversee facility management: housekeeping, security, canteen, guest house, company transport, uniforms & PPE.
• Coordinate food, accommodation, and travel arrangements for employees and visitors.
• Manage vendor relationships for admin-related services.
• Monitor administrative infrastructure upkeep and maintenance.

5. Health, Safety & Compliance

• Ensure implementation of plant safety policies in coordination with the safety team.
• Support all audits statutory, ISO/IMS, and internal.
• Maintain HR and admin-related documents as per compliance standards.

6. Employee Engagement & Communication

• Drive engagement activities: festivals, team-building events.
• Support internal communication initiatives and welfare programs.
• Coordinate employee welfare schemes including medical and insurance support.

7. HR Reporting & MIS

• Prepare and submit daily, weekly, and monthly HR & admin reports.
• Maintain dashboards, training trackers, compliance status, and OT summaries.

Key Skills Required:

• Strong knowledge of labour laws and HR compliance
• Proficiency in Time Office & payroll support
• Plant HR handling experience
• Excellent coordination, communication, and documentation skills
• Proactive, disciplined, and hands-on with admin support
• Working knowledge of HRMS tools (preferably HR One)
• Candidate must know Hindi, Marathi & English.