Administration Manager

The Admin Manager

KEY RESPONSIBILITIES

Office Administration:

• Oversee day-to-day administrative activities at the corporate office.
• Ensure smooth functioning of office facilities including housekeeping, security and maintenance.
• Maintain updated office records and asset inventory.

Vendor & Facility Management:

• Manage and coordinate with external vendors and service providers (e.g., housekeeping, security, courier, pantry, etc.).
• Negotiate contracts, evaluate performance and ensure service level agreements (SLAs) are met.

Travel & Logistics:

• Manage travel bookings for employees and senior management including flights, hotels and local transport.
• Manage check-in/check-out processes and occupancy records for Guest House

Procurement & Inventory:

• Procure office supplies, stationery and equipment as per requirements.
• Monitor and manage stock levels and cost efficiency.

Compliance & Safety:

• Ensure compliance with all administrative legal, health, and safety regulations.
• Oversee implementation of workplace safety and emergency procedures.

Team & Budget Management:

• Lead and supervise admin support staff.
• Prepare and manage the admin budget and report expenses to senior management.

General Support:

• Provide administrative support to departments and senior leadership as needed.

Plan and coordinate office events, meetings and company-wide communications.

Education :

• Bachelors degree in Business Administration, Management, or a related field.
• 58 years of experience in administration, with at least 3 years in a managerial role.
• Experience working in a corporate or multi-location environment is preferred.
• Ability to multitask and manage priorities under pressure

Behavior Skills

• Excellent organizational and problem-solving skills
• Strong negotiation and vendor management capabilities

deepti.modani@carehospitals.com