US HR Operations Manager

Designation: HR Operations Manager

Department: Human Resources - US

Location: Ahmedabad / Remote

8 PM to 5:30 AM IST

Job Summary:

The HR Operations Manager is responsible for overseeing core HR functions, including employee onboarding and offboarding, payroll administration, benefits management, HRIS maintenance, compliance, policy updates, and equipment recovery. This role ensures accuracy, legal compliance, and efficiency across the employee lifecycle while serving as a strategic partner to HR, Finance, and IT teams.

Qualifications:

• 8+ years of experience in HR operations with oversight in payroll, benefits, and compliance.
• Strong knowledge of federal and state labor laws, multistate payroll processing, and ACA/FMLA regulations.
• Proficiency in HRIS platforms and Microsoft Office; experience with SAP SuccessFactors and ADP is a plus.
• Excellent organizational, analytical, and communication skills.

Key Responsibilities:

Payroll Oversight

• Supervise end-to-end payroll processing for accuracy and timeliness, including for LLC, APN, and final pay batches.
• Ensure correct tax withholding, garnishments, and deductions.
• Partner with Finance to manage payroll funding and monthly reconciliations.
• Review payroll registers and reports prior to submission for approval.
• Oversee year-end tax and compliance filings (W-2, ACA, and bonus processing).
• Stay updated on and ensure compliance with multistate wage laws, including overtime, final pay, and minimum wage requirements.

Onboarding & Offboarding

• Manage onboarding workflows including offer letters, background checks, I-9/E-Verify, system provisioning, and Day 1 readiness.
• Coordinate orientation activities and ensure smooth new hire experiences.
• Lead offboarding procedures including exit interviews, asset retrieval, final pay processing, and separation documentation.

Benefits Administration

• Plan and execute open enrollment in collaboration with brokers and carriers.
• Ensure timely and accurate benefit enrollments, changes, and terminations.
• Address escalated employee benefit inquiries and issues.
• Collect and provide data for Section 125 nondiscrimination testing.
• Manage broker and vendor relationships to ensure service quality and compliance.

401(k) Retirement Plan Management

• Oversee 401(k) plan enrollments, eligibility tracking, and changes.
• Coordinate responses to plan-related inquiries and audits.
• Submit annual 401(k) audit data and Form 5500 support.
• Track Highly Compensated Employee (HCE) limits and perform nondiscrimination testing.
• Respond to audit or DOL information requests.

Leave of Absence & Compliance

• Ensure FMLA, state leave, and internal leave policies are consistently applied.
• Collaborate with legal, HR leadership, and insurance carriers for leave approvals, extensions, and accommodations.
• Maintain accurate leave tracking and ensure timely notices.
• Oversee return-to-work documentation and compliance.

HRIS & Documentation

• Ensure digital employee files (I-9s, offer letters, and change forms) are complete and audit-ready.
• Monitor retention compliance and documentation accuracy.
• Oversee HRIS system accuracy and partner with IT on updates and upgrades.
• Align system workflows with onboarding, payroll, benefits, and compliance processes.
• Generate and analyze adhoc reports requested by HR or Executive Leadership.

Other Responsibilities

• Ensure policy documents and SOPs are regularly updated and compliant.
• Manage asset/equipment recovery and tracking during offboarding.
• Partner cross-functionally to improve operational efficiency and employee experience.

How to Apply?

sagar.raisinghani@advantmed.com

• Total Experience: -
• Relevant Experience: -
• Current Designation: -
• Current CTC: -
• Expected CTC: -
• Notice Period: -
• Current Location: -