Travel Desk - Admin

Job Description

Job Summary: The Travel Desk & Visa Executive is responsible for end-to-end travel arrangements and visa processing for employees, guests, or clients. The role includes planning domestic and international travel, handling flight and hotel bookings, managing visa applications, and ensuring full compliance with travel policies and immigration requirements. A detail-oriented and service-driven approach is essential. Key Responsibilities: Travel Desk Operations: Arrange domestic and international travel including flights, hotels, car rentals, and airport transfers Coordinate travel itineraries in accordance with travel policies and employee preferences Liaise with travel agents, airlines, and vendors to secure best rates and manage bookings Maintain accurate travel records and prepare reports on travel expenses and trends Assist employees and guests with last-minute changes, travel emergencies, or cancellations Manage travel budget tracking and suggest cost-efficient alternatives Visa Processing & Documentation: Assist with preparation and submission of visa applications (tourist, business, work, etc.) Coordinate with embassies, consulates, and authorized visa agents for timely processing Maintain up-to-date knowledge of visa regulations for different countries Ensure accurate documentation including invitation letters, financial statements, and travel itineraries Track visa application status and communicate updates to travelers Handle passport renewals, travel insurance, and international travel compliance Requirements: Bachelor s degree in Hospitality, Business Administration, or a related field 2-4 years of experience in travel coordination and visa processing Knowledge of visa processes for major countries (Schengen, US, UK, UAE, etc.) Familiarity with travel booking platforms (GDS, Amadeus, Galileo, etc.) Strong communication and organizational skills Proficient in MS Office (Word, Excel, Outlook) Attention to detail and ability to meet tight deadlines Preferred Skills: Experience working with corporate or executive-level travel Ability to manage confidential and sensitive documentation Customer-first attitude and problem-solving approach