5 Staff Coordination Jobs

We're looking for a highly organized and proactive Front End Receptionist to join our client's team through Acme Services . This pivotal role is responsible for managing front office operations, ensuring a welcoming environment, and providing essential administrative support. The ideal candidate will excel at handling communications, managing schedules, and maintaining office presentation, all while demonstrating impeccable customer service and a collaborative spirit. Key Responsibilities Communication Hub : Efficiently answer incoming calls , respond to questions about company services, and schedule appointments with agents based on client needs. Correspondence Management : Manage all incoming and outgoing email correspondence , ensuring timely and professional communication. Office Presentation : Ensure the office is clean and presentable at all times , creating a welcoming environment for clients and staff. Administrative Support : Assist with the daily mail and banking , and perform all other duties as required by the Senior management. Vendor & Staff Coordination : (Elaboration) Support general Staff Management tasks and assist with Vendor Management as needed, ensuring smooth operational flow. Skills & Requirements Highly organized with the ability to work autonomously . Ability to complete tasks in a prompt manner with the initiative to manage and prioritize . Impeccable presentation skills with excellent customer service . A true team player and willing to assist. Great verbal and written English communication skills. Qualifications Proven experience in a front office, receptionist, or administrative support role. Demonstrable ability to manage multiple tasks and prioritize effectively. Strong interpersonal skills and a customer-centric approach.

Jiva Ayurvedic Pharmacy Ltd. is a leading organization in the field of Ayurveda, committed to providing authentic and holistic healthcare solutions. We are seeking a dedicated and experienced Clinic Incharge to oversee our clinic operations. Missions/Main Duties: As a Clinic Incharge, you will be responsible for: Operational Management: Overseeing the day-to-day operations of the clinic to ensure smooth and efficient functioning. Patient Experience: Ensuring a positive and seamless experience for all patients, from arrival to departure. Staff Coordination: Managing and coordinating clinic staff, including receptionists, therapists, and other support personnel. Inventory & Supplies: Managing clinic inventory, including Ayurvedic medicines, consumables, and equipment, ensuring adequate stock levels and proper storage. Record Keeping: Maintaining accurate patient records, appointment schedules, and financial transactions. Quality & Compliance: Ensuring the clinic adheres to all Jiva Ayurveda's quality standards, protocols, and any relevant health regulations. Problem Resolution: Addressing any operational issues or patient concerns promptly and effectively. Profile/Skills: Experience: 3-8 years of experience in clinic management or a similar role, preferably within the healthcare or wellness sector. Strong organizational and leadership skills. Excellent communication and interpersonal abilities. Ability to manage multiple tasks and priorities effectively. A keen eye for detail and commitment to quality service.

Key Deliverables: Manage school transport, canteen, and housekeeping operations Ensure timely procurement, vendor coordination, and cost control Supervise support staff and enforce compliance with safety and hygiene standards Coordinate logistics for school events, trips, and daily functioning Role Responsibilities: Communicate effectively with parents, vendors, and staff Ensure infrastructure upkeep, AMC tracking, and repairs Maintain and audit inventory, supplies, and contractual staffing Implement safety, hygiene, and operational standards

Supervise and coordinate activities of cooks and workers. Determine how food should be presented and create decorative food displays. Ensure proper portion, arrangement, and food garnish to be served. Monitor the quantity of food that is prepared. Inform Food & Beverage service staff of menu specials and out of stock menu items. Prepare special meals or substitute items. Assist cooks and kitchen staff with various tasks. Provide cooks with needed items. Monitor stock of kitchen supplies and food. Maintain kitchen logs for food safety program and food products. Ensure the quality of the food items and notify manager if a product does not meet specifications. Assist management in hiring, training, scheduling, evaluating, counseling, disciplining, and motivating and coaching employees. Follow all company and safety and security policies and procedures; report maintenance needs, accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications. Ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Address guests service needs. Speak with others using clear and professional language. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Ensure adherence to quality expectations and standards. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

team Leadership : Ensure staff works together to provide optimal service and meet guest needs. Staff Management : Inspect grooming and attire, and rectify deficiencies to maintain a professional appearance. Opening & Closing Duties : Complete all opening and closing tasks, including preparing supplies and cleaning equipment. Inventory Control : Inspect storage areas for organization, implement FIFO procedures, and complete regular stock inventories. Guest Service : Monitor dining areas for seating availability and ensure guests safety, comfort, and satisfaction. Maintenance : Complete work orders for any required maintenance repairs in a timely manner. Training & Coaching : Assist in hiring, training, and evaluating staff while maintaining morale and motivation. Compliance & Safety : Follow all company safety and security policies, report unsafe conditions, and complete required training. Guest Engagement : Welcome and acknowledge all guests, anticipate their needs, and assist individuals with disabilities. Problem Resolution : Listen to employee concerns, respond appropriately, and ensure adherence to quality and safety standards. Operational Improvement : Identify and implement ways to increase efficiency, productivity, and cost savings. Physical Requirements : Stand, walk, or sit for long periods, and perform tasks requiring fine motor skills, bending, and lifting.