Senior Specialist - Tender & Bid

Job Responsibilities:

• Conduct detailed studies of tender documents, contract conditions, specifications, and scope of works, checking the feasibility for qualification, financial criteria, and compliances.
• Monitoring tender portals and maintaining a database of tender opportunities, deadlines, and outcomes.
• Prepare proposals and bidsfor various projects, ensuring comprehensive and competitive submissions.
• Ensure compliance with company policies, procedures, and ethical standardsthroughout the bid process.
• Prepare and submit tender/bid documents in line with client specifications with minimal supervision from manager.
• Develop tender documents, evaluate tenders, engage in technical discussions, and follow relevant procedures for Tender compilation, authorization and dispatch, with minimal supervision from manager.
• Work closely with technical, Sales, Pre-sales, HR, Finance, Legal teamsto ensure the content is accurate and feasible.
• Contribute to Pre-salesteams in cost estimations/calculations
• Collaborate with end customers to address queries or change requests related to tenders and proposals.
• Update and maintain bid project database on a weekly basis. Maintain a well-organized and up-to-date database of all RFPs, proposals, contracts, and related documents for future reference and knowledge sharing
• Familiarizing oneself with and using Procurement Portals specified by clients on which RFPs get published and Proposal responses are uploaded such as Ariba, Etimad, etc.
• Continuously improve the proposal process by identifying gaps and recommending tools, templates, or strategies to enhance proposal quality and submission efficiency.

Qualifications & Experience:

• 5 to 9 years experience
• Any Graduates
• GIS experience is mandatory

Required skills:

Technical Skills:

• Proficient in preparing compliant and responsive bids/proposals.
• Hands-on experience on vendor/supplier registration, GeM, Government and PSUs portal.
• Proficiency in Microsoft Suite (Word, Excel & PowerPoint) and/or Office 365 platform.
• Experience with eProcurement platforms and vendor registration/empanelment processes.
• Must have GEM portal experience.

Soft Skills:

• High level of attention to detail in reviewing tender documents and preparing bids.

• Strong abilities to persuade senior management to get the necessary support and approval in the bid preparation.

• Ability to manage multiple projects simultaneously and meet deadlines.

• Ability to work collaboratively with various stakeholders, including senior management, customers, and internal teams.

• Strong communication skills, both written and verbal, with the ability to present and explain cost estimations.

• Proficiency in English and Hindi

Preferred Skills:

• GIS and Govt sector experience is preferred.

• Work experience on Govt/PSU Tenders will be added advantage.

• Experience of working on portals such as Ariba, Etimad etc.