16 Scheduling Meetings Jobs

Responsibilities: Generate sales through outbound calling & CRM management Execute digital marketing campaigns on social media & email Close deals with strong selling skills Invoicing, quotation management Sales incentives

Location: Ahmedabad Experience: 35 Years Preferred Education: Graduate / Postgraduate (Any Discipline) Position Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Director in managing daily business operations, scheduling, travel, and high-level administrative activities. This role demands absolute confidentiality, executive presence, and superior coordination abilities to facilitate effective functioning of the executive office. Key Responsibilities Manage the Director’s calendar, including scheduling and confirming appointments, meetings, and conferences. Coordinate complex travel itineraries—flight bookings, visa processing, hotel reservations, and ground transportation. Organize internal and external meetings, ensuring appropriate agenda preparation, documentation, and follow-up. Screen emails, phone calls, and correspondence; draft responses where necessary. Prepare high-quality reports, business presentations, and briefing materials. Act as a liaison between the Director and internal departments or external stakeholders. Track project milestones, action points, and deadlines, ensuring timely follow-ups. Handle administrative duties such as expense reports, office logistics, and vendor coordination related to the Director’s office. Key Requirements Bachelor’s or Master’s degree in any discipline from a recognized institution. Minimum of 3 years’ experience supporting C-level executives. Excellent written and verbal communication skills. Strong planning, organizational, and multitasking abilities. Discretion and professionalism in handling confidential information. Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration platforms (Teams, Zoom). Ability to work under pressure and adapt to shifting priorities with minimal supervision. Preferred Qualifications Prior experience supporting Directors or senior leadership in a corporate setting. Understanding of executive-level protocols, business etiquette, and reporting formats. Flexibility to work beyond business hours and manage time-sensitive responsibilities as required.

Location: Ahmedabad Experience: 35 Years Preferred Education: Graduate / Postgraduate (Any Discipline) Position Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Director in managing daily business operations, scheduling, travel, and high-level administrative activities. This role demands absolute confidentiality, executive presence, and superior coordination abilities to facilitate effective functioning of the executive office. Key Responsibilities Manage the Director’s calendar, including scheduling and confirming appointments, meetings, and conferences. Coordinate complex travel itineraries—flight bookings, visa processing, hotel reservations, and ground transportation. Organize internal and external meetings, ensuring appropriate agenda preparation, documentation, and follow-up. Screen emails, phone calls, and correspondence; draft responses where necessary. Prepare high-quality reports, business presentations, and briefing materials. Act as a liaison between the Director and internal departments or external stakeholders. Track project milestones, action points, and deadlines, ensuring timely follow-ups. Handle administrative duties such as expense reports, office logistics, and vendor coordination related to the Director’s office. Key Requirements Bachelor’s or Master’s degree in any discipline from a recognized institution. Minimum of 3 years’ experience supporting C-level executives. Excellent written and verbal communication skills. Strong planning, organizational, and multitasking abilities. Discretion and professionalism in handling confidential information. Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration platforms (Teams, Zoom). Ability to work under pressure and adapt to shifting priorities with minimal supervision. Preferred Qualifications Prior experience supporting Directors or senior leadership in a corporate setting. Understanding of executive-level protocols, business etiquette, and reporting formats. Flexibility to work beyond business hours and manage time-sensitive responsibilities as required.

Designation - Associate / Senior Associate Skill - Executive Assistant Experience - 2-6 Years Responsibilities- Calendar & Meeting Management: Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management: Flight scheduling & bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies: Graduate/ post-graduation or equiv. qualification 2-6 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the clients end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management

Job Title: Personal Assistant to CMD Company: Premsons Motor Udyog Pvt. Ltd. (Authorized Dealership of Maruti Suzuki) Location: Ranchi, Jharkhand Salary: 25,000 per month + Incentives Experience Required: Minimum 5 Years in a similar role Eligibility: Both Male & Female Candidates Job Responsibilities: Manage the CMDs schedule including appointments, meetings, and travel arrangements. Draft and respond to official correspondence and emails in professional English. Maintain files, records, and documentation with high levels of confidentiality. Ensure timely follow-ups, reminders, and task tracking for CMD. Key Skills: Excellent verbal and written communication skills in English Proficient in MS Excel, Outlook, and email drafting Strong organizational and time management abilities Attention to detail and ability to multitask Professional demeanor and ability to handle confidential matters with discretion Perks & Benefits: Incentive-based performance recognition Opportunity to work directly with top leadership Professional work environment

Role As a Senior Technical Recruiter, you will be responsible for overseeing and driving the talent acquisition process for our organization. Your role will involve strategizing and implementing effective recruitment strategies to attract and hire top talent. You will lead a team of recruiters, providing guidance and support to ensure the successful execution of recruitment initiatives. Your responsibilities will include sourcing candidates, screening resumes, conducting interviews, and coordinating the hiring process. Additionally, you will build and maintain relationships with external partners, such as job boards and recruitment agencies, to expand our talent pool. Your strong communication skills, leadership abilities, and in-depth knowledge of talent acquisition practices will be instrumental in shaping our workforce and contributing to the success of our organization. Requirements What youll do Following are high level responsibilities that you will play but not limited to: Source resumes from Job Portals, LinkedIn and other channels for the requirements Screen the candidates as per the given requirement. Submit the resumes of the candidates for Internal and External review as instructed by the supervisor. Schedule telephonic discussion and in-person meetings for candidates shortlisted by the internal supervisor / client manager. Connect with the candidate to ensure that scheduled meetings happen on time and if there is a delay keep all the concerned parties informed. Submit a daily, weekly and monthly tracker as per the format suggested by the internal supervisor and the external client manager. Ensure that offer letters are released on time and keep in regular touch with the candidates till they join the required organization. Build a database of candidates with the relevant information (Name, contact info, skill sets, education, experience etc.) on a regular basis and share that with the internal supervisor. Strong Negotiating Skills with Go Getter attitude and ability to work under pressure What you'll bring Good Communication skills (Spoken/Written) Education : MBA Positive and Energetic. Keen to learn more about Recruitment Dedicated towards work. Basic Knowledge in MS office Preferred skills Adaptable and flexible Ability to perform under pressure Ability to establish strong client relationship Agility for quick learning Written and verbal communication Benefits Employee Benefits 1. Culture: Open Door Policy: Encourages open communication and accessibility to management. Open Office Floor Plan: Fosters a collaborative and interactive work environment. Flexible Working Hours: Allows employees to have flexibility in their work schedules. Employee Referral Bonus: Rewards employees for referring qualified candidates. Appraisal Process Twice a Year: Provides regular performance evaluations and feedback. 2. Inclusivity and Diversity: Hiring practices that promote diversity: Ensures a diverse and inclusive workforce. Mandatory POSH training: Promotes a safe and respectful work environment. 3. Health Insurance and Wellness Benefits: GMC and Term Insurance: Offers medical coverage and financial protection. Health Insurance: Provides coverage for medical expenses. Disability Insurance: Offers financial support in case of disability. 4. Child Care & Parental Leave Benefits: Company-sponsored family events: Creates opportunities for employees and their families to bond. Generous Parental Leave: Allows parents to take time off after the birth or adoption of a child. Family Medical Leave: Offers leave for employees to take care of family members' medical needs. 5. Perks and Time-Off Benefits: Company-sponsored outings: Organizes recreational activities for employees. Gratuity: Provides a monetary benefit as a token of appreciation. Provident Fund: Helps employees save for retirement. Generous PTO: Offers more than the industry standard for paid time off. Paid sick days: Allows employees to take paid time off when they are unwell. Paid holidays: Gives employees paid time off for designated holidays. Bereavement Leave: Provides time off for employees to grieve the loss of a loved one. 6. Professional Development Benefits: L&D with FLEX- Enterprise Learning Repository: Provides access to a learning repository for professional development. Mentorship Program: Offers guidance and support from experienced professionals. Job Training: Provides training to enhance job-related skills. Professional Certification Reimbursements: Assists employees in obtaining professional certifications. Promote from Within: Encourages internal growth and advancement opportunities.

. We’re looking for an Executive Assistant for a reputed real estate firm based in Mangalore Excellent communication and coordination skills Real Estate or related industry experience preferred

Role & responsibilities Greeting clients and visitors with a positive and helpful attitude. Answering, screening, and forwarding phone calls in a professional manner Maintaining visitor logs and security protocols Assisting with administrative tasks, including copying, taking notes, and making travel plans. Scheduling appointments Maintaining a clean and safe reception area. Directing visitors by maintaining employee and department directories Preferred candidate profile Minimum Graduation: Candidates must hold a bachelor's degree. Communication Skills: Excellent command of English, both spoken and written, is crucial. Appearance: Candidates should present a professional and well-groomed appearance. Technical Proficiency: A good understanding of MS Office applications (Word, Excel, Outlook) is required. Experience: A minimum of 1 to 3 years of experience in a similar role.

Providing high-level administrative support to the management for professional and personal works and help them achieve aspirational goals for the organization and individually .

Sales lead generation, client meetings, quotations, site coordination, order closure, payment follow-up, client retention, reporting, production & dispatch coordination, exhibitions, and feedback. - Travelling to PAN India (Male candidates)

Role & responsibilities Generate leads through market research (internet, social media, contacts, etc.). Undertake calls to contacts/clients to schedule meetings (both domestic and international). Prepare meeting schedules for the relevant partners (for domestic and international meetings). Source contact details/information to arrange meetings. Maintain records/data of daily work and ensure regular updates. Present weekly reports of prospective clients during review meetings. Follow up regularly and develop strategies to pursue opportunities to closure. Source information on conferences, workshops, and trade bodies for speaking or participation opportunities by partners/lawyers. Preferred candidate profile Generate leads through market research (internet, social media, contacts, etc.). Undertake calls to contacts/clients to schedule meetings (both domestic and international). Prepare meeting schedules for the relevant partners (for domestic and international meetings). Source contact details/information to arrange meetings. Maintain records/data of daily work and ensure regular updates. Present weekly reports of prospective clients during review meetings. Follow up regularly and develop strategies to pursue opportunities to closure. Source information on conferences, workshops, and trade bodies for speaking or participation opportunities by partners/lawyers.

We are hiring at Rainbow Group of Companies! Job role : EA to CEO (Male) Experience : minimum 4 years as an EA Work days : Monday to Saturday Timings: 10:00AM to 8:00PM An EA to CEO job typically involves providing comprehensive administrative and executive support to the CEO, including managing schedules, coordinating meetings, handling correspondence, and ensuring smooth operations, often with a focus on confidentiality and discretion. Key Responsibilities and Tasks: Scheduling and Calendar Management: Managing a complex and often demanding calendar of appointments, meetings, and travel arrangements. Ensuring all meetings are arranged effectively and the CEO has the necessary background information. Prioritizing and managing competing demands from internal and external stakeholders. Communication and Correspondence: Handling incoming and outgoing communications, including emails, phone calls, and correspondence. Drafting and composing professional emails and correspondence on behalf of the CEO. Screening emails and managing the flow of information to the CEO. Travel and Logistics: Planning and coordinating travel arrangements, including flights, accommodations, and transportation. Preparing travel itineraries and ensuring the CEO has all necessary documents. Meeting and Event Management: Arranging and coordinating meetings, conferences, and events. Preparing agendas, taking minutes, and following up on action items. Administrative Support: Providing general administrative support, such as filing, data entry, and maintaining records. Preparing reports, presentations, and memos. Managing the CEO's office operations and ensuring smooth workflow. Confidentiality and Discretion: Maintaining strict confidentiality and discretion with all sensitive information. Handling confidential matters with professionalism and tact. Project Management: Taking ownership of specific projects to support the CEO and COO in the delivery of their work. Monitoring and tracking various projects and tasks to ensure timely completion. Liaison and Relationship Management: Serving as a liaison between the CEO and other stakeholders, including board members, staff, and external contacts. Building and maintaining strong relationships with key stakeholders. Other Duties: Assisting with special projects and ad-hoc requests as needed. Performing other duties as assigned by the CEO

providing management top-level support in both their personal and professional activities and helping them in achieving their aspirational goals for both the organization and individuals.

Assist in developing, updating and customising training modules including ppts and e-learning content. Assist in designing visually appealing, structured, and easy-to-understand PPTs for various training programs. Manage training logistics, including scheduling, sending invitations, coordinating, venue, materials, and attendance tracking. Ensure smooth technical execution of virtual trainings (e.g. screen sharing, recording sessions, resolving connectivity issues). Assist in uploading course materials and assessments on the Learning Management System. Maintain L&D records, track employee participation, and generate reports on training completion. Gather feedback and analyse training impact through surveys, assessments, and post-training evaluations, when required. Assist in delivering and facilitating training sessions, when required. ts

Responsibilities combining front-desk duties with administrative support tasks. Here's a breakdown of the typical responsibilities: Receptionist Responsibilities: Greeting Visitors - Welcome clients, guests, and employees warmly and professionally. Answering Calls - Manage incoming calls, route them appropriately, and take messages when needed. Managing Front Desk - Keep the reception area clean, organized, and presentable. Handling Inquiries - Provide accurate information about the company and its services. Visitor Management - Maintain a log of visitors and issue visitor badges as required. Administrative Responsibilities: Office Coordination - Assist in day-to-day office operations such as filing, organizing documents, and managing supplies. Scheduling Meetings - Organize appointments, meetings, and conference room bookings. Data Entry - Maintain databases, records, and spreadsheets accurately. Correspondence Handling - Draft and send emails, letters, and other forms of communication. Support to Other Departments - Provide clerical support to HR, finance, or other teams when needed. Managing Office Supplies - Monitor and reorder stationery and pantry supplies. Documentation - Handle scanning, photocopying, and managing both physical and digital filing systems. Qualification Academic Degree with atleast 3 yrs experience Technical / Professional Good speaking English, Good communication, presentable Compensation- Competitive Salary as per market standards and based on your expertise

Key Responsibilities: Administrative Support: Manage and maintain the USG's calendar, including scheduling meetings, appointments, and travel arrangements. Handle incoming and outgoing communications on behalf of the USG, including emails, phone calls, and correspondence. Prepare documents, presentations, and reports for meetings, ensuring all materials are accurate and prepared in advance. Coordinate internal and external meetings, ensuring that all logistical aspects are taken care of, including venues, agendas, and participant communication. Documentation and Reporting: Assist in preparing briefing materials, reports, and memos as required by the USG for meetings or projects. Compile and track information related to ongoing projects and ensure deadlines are met. Maintain filing systems and ensure that records and documents are properly organized and easily accessible. Research & Information Gathering: Conduct research and gather relevant information for the USG's decision-making processes. Stay updated on internal and external developments relevant to the USGs work and provide summaries or analysis as needed. Provide support with the preparation of speeches, presentations, and talking points for the USG.