Reporting & Documentation Executive

Job Summary:

Reporting & Documentation Executive

Key Responsibilities:

Reporting & Documentation

• Prepare daily, weekly, and monthly reports accurately and on time.
• Maintain and update internal databases, logs, and records.
• Coordinate with different departments to collect and verify data.
• Identify and resolve discrepancies in reports or documentation.
• Monitor and enhance reporting processes for improved efficiency.
• Assist in inventory tracking and physical inventory (PI) for products and packaging.
• Maintain and ensure accurate documentation of daily production and storage.

Operations Supervision

• Record keeping and supervision of loading/unloading, icing/re-icing, counting, and weighment of all incoming and outgoing products.
• Supervise order picking, packing, and timely dispatches.
• Oversee production and process control to maintain standards.
• Conduct quality checks on incoming products and packaging materials.
• Ensure correct product labeling and maintenance of FIFO (First-In, First-Out) inventory practices.
• Support inter-departmental coordination for smooth workflow.
• Monitor temperature controls in storage and transportation to ensure product integrity.
• Ensure cleaning and maintenance of food contact surfaces, equipment, and cold storage units.

Required Skills & Qualifications:

• Graduate in Commerce, Business Administration, or related field.
• 3-4 years of experience in reporting, MIS, or documentation roles.
• Proficient in MS Excel (VLOOKUP, Pivot Tables, etc.) and Google Sheets.
• Exceptional attention to detail and accuracy.
• Ability to work independently and manage multiple reporting schedules.

Preferred Skills:

• Prior experience in handling operational or compliance reporting.
• Familiarity with SAP or similar reporting tools is an added advantage.
• Understanding of food production, cold storage, or logistics environments is desirable.

Additional Requirements:

• Willingness to work in

  Day & Night Shifts

  .
• Ability to maintain and follow Standard Operating Procedures (SOPs).
• Strong commitment to hygiene, safety, and compliance standards.

Gender: