Recruitment Sourcer - US Shift

The Talent Acquisition Administrators role is to support and streamline our recruitment processes. Managing a variety of administrative tasksfrom scheduling interviews and conducting reference checks to updating requisitions and supporting onboarding activities will all be included into the day-to-day activities of the position. Collaborating closely with recruiters, hiring managers, and other stakeholders to ensure a seamless and efficient hiring experience for both candidates and the organization will be key for the success of the role.

Different tasks and responsibilities, which characterize the role:

Duties and Responsibilities:

• Schedule interviews with candidates, hiring managers, and interview panels across multiple time zones.
• Coordinate logistical details such as meeting links, room bookings, and travel arrangements when necessary.
• Communicate interview details to candidates, ensuring a positive experience throughout the process.
• Reference Checks & Candidate Communication
• Conduct and track reference checks, gathering feedback and documenting results in a timely manner.
• Maintain regular communication with candidates, providing updates on their application status and the next steps.
• Create, update, and close requisitions in the Applicant Tracking System (ATS) or relevant HR systems.
• Monitor candidate pipelines and ensure statuses are accurately reflected for each open position.
• Assist in posting job openings on various platforms, maintaining consistency and brand standards.
• Coordinate pre-boarding activities such as sending offer letters, collecting required documents, and scheduling orientation.
• Collaborate with HR and hiring managers to ensure new hires have a smooth transition and receive necessary resources.
• Work closely with recruiters and hiring managers to optimize the recruitment workflow and address any bottlenecks.
• Provide administrative support for recruitment events such as job fairs and campus hiring initiatives.
• Participate in regular meetings with the Talent Acquisition team to share updates, insights, and process improvements.
• Maintain accurate and up-to-date records of candidate interactions, interview feedback, and reference check results.
• Generate regular reports on recruitment metrics, such as time-to-fill, pipeline status, and candidate conversion rates.
• Ensure compliance with data protection regulations and internal confidentiality policies.
• Identify opportunities to enhance efficiency in administrative tasks, implementing best practices for continuous improvement.
• Ensure all recruitment activities comply with relevant employment laws, regulations, and company policies.
• Support audits and reviews of recruitment processes as needed.
• Adhere to the work schedule.
• Achieve the set or higher key metrics and targets.
• Adhere to the rules and regulations of the company.
• Adhere to the non-disclosure agreement.
• Mark attendance accurately in the attendance tool every day, following the procedures.
• Maintain a broad understanding of the responsibilities and tasks performed by other team members, ensuring seamless operations and minimal disruption to the workflow at all times.
• Execute other lawful tasks assigned by the management, with connection to the job in accordance with his/her qualification.

Job qualifications:

• Bachelors degree in Human Resources, Business Administration, or a related field (preferred).
• 1-3 years of experience in a talent acquisition, HR, or administrative support role.
• Familiarity with Applicant Tracking Systems (ATS) and/or HRIS platforms.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace.
• Excellent written and verbal communication skills, with the ability to interact effectively with candidates, recruiters, and hiring managers.
• Strong customer service orientation, ensuring a positive experience for all stakeholders.
• Ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
• Detail-oriented mindset with strong problem-solving abilities.
• Proven track record of working well in a team setting, demonstrating flexibility and adaptability.
• Willingness to share knowledge and contribute to a supportive team culture.
• Understanding of business processes and controls.
• Ability to work both independently and collaboratively within a team.
• Proficiency in English at a B2 level or higher.
• Strong personal working discipline and initiative.
• Punctuality and loyalty.

Basic regulations, which the employee should be aware of:

• The employee handbook.
• Labor health and safety rules and policies.
• Other internal policies and procedures of the company.

Shift

Sutherland never requests payment or favors in exchange for job opportunities. Please report suspicious activity immediately to TAHelpdesk@Sutherlandglobal.com