Purchase Executive

Role & responsibilities

Procurement and Purchasing:

• Identify Supplier Sources:

  Research and identify reliable suppliers/vendors for the required products or services.

• Evaluate Suppliers:

  Assess potential suppliers based on product quality, pricing, delivery schedules, and service reliability.

• Place Purchase Orders:

  Create and issue purchase orders to suppliers in accordance with company requirements and policies.

• Negotiate Prices & Terms:

  Negotiate terms and pricing with suppliers to ensure cost-effectiveness and value for the company.

• Monitor Stock Levels:

  Regularly review inventory levels to ensure that orders are placed at the right time to maintain optimal stock levels without overstocking or stockouts.

Supplier Management:

• Develop Supplier Relationships:

  Build and maintain good relationships with suppliers to ensure favorable terms, product quality, and delivery schedules.

• Vendor Performance Monitoring:

  Track supplier performance and resolve issues such as delays, quality discrepancies, or service problems.

• Contract Management:

  Ensure that purchase contracts are in place with appropriate terms and conditions and monitor compliance.

Inventory Management:

• Inventory Control:

  Work with the inventory team to monitor inventory levels and adjust purchasing practices accordingly to prevent excess stock or shortages.

• Record Keeping:

  Maintain accurate records of all purchases, including invoices, shipping receipts, and order details.

Order Tracking & Delivery Management:

• Track Orders:

  Monitor the progress of orders, ensuring that deliveries arrive on time and meet company specifications.

• Follow Up on Delays:

  If any delivery delays occur, follow up with suppliers to resolve issues promptly.

• Quality Check Coordination:

  Work with the Quality Control team to ensure that the purchased goods meet the required quality standards upon arrival.

Coordination with Internal Teams:

• Collaborate with Finance:

  Coordinate with the finance department for approval of purchase orders, payment processing, and tracking of budgets.

• Liaise with Operations & Production:

  Understand the specific requirements from operations or production teams to ensure that the necessary materials and supplies are available as needed.

• Communicate with Legal:

  Work with the legal department to ensure that supplier contracts are compliant with company policies and legal regulations.

Administrative and Documentation:

• Maintain Purchase Records:

  Keep detailed and organized records of all purchase transactions, supplier communications, and agreements.

• Prepare Purchase Reports:

  Prepare and submit purchase-related reports to management, highlighting key metrics such as order status, vendor performance, and spending trends.

• Manage Purchase Invoices:

  Ensure that invoices are processed accurately and payments are made to suppliers in a timely manner.

Preferred candidate profile

Any Graduate or a related field.

Minimum 1-2 years of experience

Perks and benefits

• Paid Leave
• Accidental Insurance
• Health Insurance