Purchase Executive

Requisition to Order Processing:

• Receive and review purchase requisitions from various departments, ensuring all necessary details are accurate and complete.
• Prepare and issue

  Purchase Orders (POs)

  accurately and in a timely manner using the company's ERP/accounting software.
• Follow up with internal departments for clarification on specifications or requirements.

Vendor Communication & Coordination:

• Communicate with suppliers regarding order status, delivery schedules, and any discrepancies or issues.
• Obtain quotations from multiple vendors and conduct preliminary price comparisons.
• Assist in maintaining and updating vendor information in the database.
• Coordinate with vendors for material dispatches and ensure proper documentation.

Negotiation & Cost Efficiency:

• Conduct basic price negotiations with suppliers to achieve favorable terms and ensure cost-effectiveness.
• Explore alternative suppliers or materials to identify potential cost savings under supervision.
• Ensure purchases are within budget guidelines.

Delivery & Quality Assurance Support:

• Track and expedite purchase orders to ensure on-time delivery of goods and services.
• Coordinate with the receiving and quality control departments to address any discrepancies in quantity or quality of received materials.
• Follow up on returned goods or defective items with suppliers for replacements or credit notes.

Documentation & Record Keeping:

• Maintain accurate and organized records of all purchase orders, invoices, delivery challans, and related correspondence.
• Ensure all procurement documentation complies with internal policies and audit requirements.

Market Intelligence:

• Conduct basic market research to identify new suppliers, products, and pricing trends under guidance.