Procurement Executive

Job Title: Procurement Executive

Department: Procurement & Supply Chain

Location: Vastrapur, Ahmedabad

Reporting to: Procurement Manager

Job Summary: The Procurement Executive will manage procurement activities, ensuring the timely, cost-effective sourcing and purchasing of goods and services necessary for organizational operations. The role includes vendor management, negotiation, procurement analysis, accounts payables, inventory oversight, and ensuring compliance with company policies and procedures. The ideal candidate should be adept in using Robotic Process Automation (RPA) tools or adaptable to acquiring this knowledge and have experience leveraging AI technologies for procurement functions.

Key Responsibilities:

• Execute procurement processes, including sourcing, vendor selection, negotiation, contract management, and purchasing.

• Analyze and forecast procurement needs based on historical data, upcoming projects, and inventory status.

• Negotiate pricing and terms with vendors to secure cost-effective solutions without compromising quality.

• Maintain and update vendor database, including performance reviews and relationship management.

• Oversee accounts payables and ensure timely payment processing.

• Monitor stock levels and manage inventory to prevent shortages or excess.

• Ensure compliance with company procurement policies, ethics, and legal regulations.

• Coordinate closely with internal stakeholders to align procurement activities with business objectives.

• Resolve procurement issues such as order discrepancies, shipment delays, and invoice mismatches promptly and effectively.

• Prepare regular procurement reports on spend analysis, savings achieved, vendor performance, and market trends.

• Utilize RPA tools and AI technologies to enhance procurement efficiency and accuracy.

Qualifications and Experience:

• Bachelor’s/ Masters degree in Business Administration, Supply Chain Management, or related field.

• Minimum 2-4 years of experience in procurement or purchasing roles.

• Strong negotiation and communication skills.

• Proficiency with procurement software and tools (ERP systems, SAP, Oracle, Tally, etc.).

• Knowledge of Robotic Process Automation (RPA) tools or willingness to learn and adapt to new technologies.

• Experience or familiarity with AI applications in procurement processes.

• Excellent analytical skills and proficiency in Microsoft Excel.

• Familiarity with industry standards and regulatory compliance.

• High level of professionalism and ethical standards.

Key Competencies:

• Attention to detail and accuracy

• Effective negotiation and problem-solving

• Strong organizational and time management skills

• Team-oriented with excellent interpersonal communication

• Ability to work under pressure and meet tight deadlines

Working Conditions:

• Office-based with potential occasional travel to vendor sites or industry events.

• Timings: 10:00 AM to 7:00 PM, Monday to Saturday, with any two days off in a month.

• Occasional flexibility required to meet procurement deadlines.

Job Type: Full-time

Pay: ₹35,000.00 - ₹50,000.00 per month

Benefits:

• Cell phone reimbursement
• Leave encashment

Ability to commute/relocate:

• Vastrapur, Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• total work: 2 years (Required)

Work Location: In person

Application Deadline: 15/08/2025
Expected Start Date: 11/08/2025