Procurement Associate / Procurement Coordinator

We are hiring a detail-oriented Procurement Coordinator to streamline supplier interactions and manage procurement processes. This role involves coordinating supplier onboarding, pre-qualification, document management, facilitating RFQ & contract activities, and maintaining data. The successful candidate will be a key liaison between suppliers, category managers, and internal stakeholders, ensuring efficient communication and compliance with procurement procedures.

Key Responsibilities:

Supplier Onboarding and Qualification:

• Acknowledge supplier submissions.
• Screen supplier profiles for approval or rejection.
• Send pre-qualification invites post-approval.
• Request and review relevant qualification documents.

Documentation and Approval:

• Compile and review document sets for approval.
• Set up approved suppliers in SAP.
• Provide vendor recommendations as needed.

RFQ and Contract Management:

• Follow up on RFP acknowledgments and submissions
• Issue requirements to suppliers.
• Coordinate kick-off meetings and ensure timely responses.
• Follow up on contract signatures and release of agreements.

Invoicing and Material Management:

• Instruct suppliers for Pro Forma Invoices.
• Create down payment requests in SAP.
• Assist in Material/Service Master creation and reviews.

General Procurement Coordination:

• Ensure completion of technical evaluations.
• Notify end users and share contract copies.
• Facilitate emergency supplier & material setups in SAP.

Skills Required:

1. Procurement Coordination: Possesses basic knowledge of procurement function.
2. Supplier Relationship Management: Ability to manage relationships with suppliers and internal stakeholders.
3. Communication Skills: Excellent communication and follow-up skills.
4. Detail-Oriented: Strong attention to detail in documentation and processes.
5. Time Management: Ability to manage multiple tasks with varying deadlines effectively & efficiently.
6. Problem-Solving: Effective problem-solving skills in the procurement workflow.
7. Collaboration: Ability to collaborate with cross-functional teams.
8. Adaptability: Capacity to adapt to evolving procurement requirements
9. Technology-friendly: Able and eager to learn and adopt new technology and methodology to deliver results
10. ERP Knowledge: Having knowledge of SAP, JAGGAER will be an added advantage
11. Language Skills: English is primary, while Arabic is advantageous and other languages like Chinese, French, Russian etc., are preferrable.
12. Educational Qualification: Any graduate, preferably MBA (Operations)
13. Working Schedule Flexibility: Applicant should be willing to work on non-standard working hours and days as per the client's calendar, the working days can be from Sunday to Thursday, and public holidays can be different compared to what they are for India. On a normal day, tentative working hours can be from 11 AM to 8 PM IST.

If you excel in a fast-paced environment, possess exceptional organizational skills, and can navigate complex procurement workflows, we encourage you to apply for this integral role in our procurement operations team.