8 Preparing Agendas Jobs

Role & responsibilities 1. Secretarial & Administrative Support: - Welcome guests and visitors by greeting them in a professional and courteous manner. - Act as a liaison between the Managing Director and internal departments. - Coordinate with external vendors, partners, and associations. - Manage and maintain the Managing Directors calendar and email account. - Organize inbound emails into appropriate folders, flag urgent correspondence, and print attachments as needed. - Receive, review, and respond to correspondence and emails. - Take dictation and type documents as per the Managing Directors instructions. - Handle confidential assignments and tasks as assigned from time to time. - Analyze various departmental reports, collate data, and prepare summaries for the Managing Director's review. 2. Meeting Coordination & Scheduling: - Coordinate with the Managing Director to schedule daily meetings with HODs, external engagements, and other appointments. - Maintain an active and updated calendar of appointments and meetings. - Ensure meeting agendas and relevant documents are prepared and circulated in advance. - Plan and organize meetings, conferences, and other events. - Prepare meeting agendas and take minutes of meetings, capturing key discussions and action points. - Draft and prepare letters, documents, and communications as instructed by the Managing Director. - Maintain professional communication with internal teams and external stakeholders. 3. Logistics & Hospitality: - Organize domestic and international travel and prepare detailed travel itineraries. - Coordinate with travel agents for flight bookings, hotel accommodations, and transportation arrangements, including airport pick-up and drop-off. 4. Documentation & Office Management: - Maintain accurate records of both physical and electronic correspondence on a regular basis. - Ensure effective office management, including filing of correspondence and maintenance of all documentation. - Coordinate with departments to prepare and compile reports as required by top management. Preferred candidate profile Educational Qualification: - Graduate in any discipline (Bachelors degree required; a degree in Business Administration, Secretarial Practice, or a related field is preferred). - Additional certification in office management, executive assistance, or business communication is an advantage. Experience: - 58 years of proven experience as an Executive Assistant, Personal Secretary, or in a similar administrative role. - Prior experience supporting senior leadership (Managing Director, CEO, etc.) is highly desirable.

As a part of this role, you will be responsible for designing and posting banners for social media platforms, handling both incoming and outgoing calls, managing emails, and scheduling as well as attending meetings. Your duties will include answering phones, managing incoming and outgoing mail, social media, and emails. Additionally, you will be expected to file and organize records, invoices, and other documents, schedule meetings and events, prepare agendas, and handle expense reporting and invoicing. To excel in this position, proficiency in office software is required along with strong interpersonal and communication skills.,

You should have excellent follow-up skills, proficiency in MS Office (especially Excel and Word), and a strong command of English (both spoken and written). Familiarity with tools like To-Do List for task management and shorthand knowledge would be advantageous. You should possess exceptional multitasking and organizational skills to effectively manage scheduling, calendar, phone calls, emails, and correspondence. Your responsibilities will include managing accountability sheets, delegation sheets, and follow-ups, coordinating meetings (both executive and operational), preparing agendas, and taking minutes. You will also be responsible for managing leave applications, accident reports, and employee/vendor records, tracking sales data, customer records, and enquiry capture, and ensuring timely reporting and updates to the Business Development team. This position is only open to female candidates and is a Full-time role with a Day shift schedule. Proficiency in English is required for this in-person work location.,

The role of a Jr. Associate involves a multifaceted approach to supporting the Insolvency Professional (IP) in various capacities. This includes assisting in drafting legal documents, reports, etc., for submission to the National Company Law Tribunal (NCLT), preparing agendas and minutes for creditor meetings, and reporting to regulatory bodies. Associates will also be instrumental in drafting petitions, applications, and replies, as well as managing daily communications with stakeholders, all while providing steadfast support throughout the Corporate Insolvency Resolution Process (CIRP) and Liquidation process. This position offers opportunities for individuals with 1-4 years of experience. This is a full-time job position that may include a performance bonus. The candidate should have the ability to reliably commute to or plan to relocate to Chandigarh, Chandigarh before starting work. The ideal candidate should have at least 1 year of experience in Litigation, and proficiency in English is preferred. The work location for this role is in-person.,

You will be responsible for designing and posting banners for social media, handling incoming and outgoing calls, managing incoming and outgoing emails, as well as scheduling and attending meetings. Additionally, you will be tasked with answering phones, managing incoming and outgoing mail, social media, and emails, filing and organizing records, invoices, and other documents, scheduling meetings and events, preparing agendas, and handling expense reporting and invoicing. To excel in this role, you should have proficiency in office software and possess strong interpersonal and communication skills.,

Role & responsibilities Calendar and Scheduling : Managing the director's calendar, scheduling appointments, meetings, and travel arrangements. Communication Management : Handling correspondence, phone calls, emails, and other forms of communication on behalf of the director. Meeting Coordination : Preparing agendas, materials, and presentations for meetings, and taking minutes Document Management : Maintaining and organizing confidential files, records, and documents. Administrative Support : Handling general administrative tasks like expense reports, invoices, and office maintenance. Confidentiality : Maintaining strict confidentiality of all sensitive information and matters. Relationship Building : Fostering positive relationships with office staff and Clients. Problem Solving : Proactively identifying and resolving administrative issues and challenges. Event Planning: Assisting in the planning and coordination of events and activities. Preferred candidate profile Post Graduate Experience in administrative support roles, preferably as a secretary or executive assistant , is often required. Strong computer skills and proficiency in relevant software (e.g., Microsoft Office Suite ) are essential. Interested candidate, please revert with updated resume at hr@lionrubber.com or call 7977483834

The role is unexciting mix of compliance and advisory work. We also believe in providing the freedom to explore with a culture that never says NO to learning. Skillsets we would like to see you exhibit, Role specific skillsets: Assisting in organizing, preparing agendas for and takin minutes of board meeting and annual general meetings (AGMs) of Listed unlisted clients. Assisting in quarterly annul Stock Exchange filings of Listed Company Maintaining statutory books, including registers of members, directors and secretaries. Assisting in advisory work on regulatory requirements under Foreign Exchange Control laws, Companies Act and SEBI Regulations; Assisting in advising and implementation of restructuring projects which includes mergers, demerger, capital reduction, buyback etc. Assisting in domestic cross border MA transactions including due diligence, documentation, execution and completion of transactions and regulatory compliances Providing services under Company law and SEBI regulations to retained client Finalizing client deliverables in consultation with the Senior Team members; Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders Liaising with external regulators and advisers, such as lawyers and auditors

We are seeking a highly organized and detailed oriented Company Secretary to ensure compliance with corporate laws and regulations. Preference will be given to candidates from Kerala state. However, other qualified employees need not apply for this post. Freshers in Company Secretary (CS) can apply.