Planning & Billing Engineer - EHV Transmission Line Projects

Position Overview

We are seeking a highly skilled and detail-oriented Planning & Billing Engineer to join our team working on Extra High Voltage (EHV) Transmission Line Projects. The successful candidate will be responsible for planning, scheduling, and managing the billing process for the project, ensuring compliance with contractual requirements, timelines, and financial objectives. The Planning & Billing Engineer will work closely with project teams, clients, subcontractors, and suppliers to ensure the successful execution of the project.

Key Responsibilities

Planning & Scheduling

• Develop and maintain detailed project schedules, including defining the scope, timelines, and milestones for each phase of the EHV transmission line project.
• Coordinate with project teams to ensure accurate data input and regular updates to project plans.
• Prepare and update resource-loaded schedules and perform critical path analysis.
• Identify project risks and constraints, and assist in mitigation planning.
• Track progress of work activities and prepare regular progress reports for management and stakeholders.
• Ensure timely completion of project tasks by monitoring project timelines, tracking deliverables, and reporting variances.
• Coordinate with procurement, engineering, and construction teams to manage schedule changes and delays.
• Participate in project meetings to discuss schedules, progress, and corrective actions if needed.

Billing & Cost Management

• Prepare and submit accurate billing statements in line with the contract terms, based on project progress.
• Coordinate with the finance and project management teams to track and report on project costs and expenditures.
• Maintain accurate records of all materials, resources, and labor used in the project for billing purposes.
• Prepare, review, and submit invoices for project milestones, ensuring proper documentation and compliance with contractual agreements.
• Monitor and report on cost variances and take corrective action to ensure that the project stays within budget.
• Ensure that all billing processes are compliant with applicable tax laws, company policies, and industry regulations.

Coordination & Reporting

• Collaborate with the project manager and senior engineers to align the project schedule with contractual milestones and deadlines.
• Maintain effective communication with clients, subcontractors, and suppliers to manage expectations and resolve any billing or schedule issues.
• Provide regular progress reports, including project timelines, cost summaries, and upcoming activities to senior management and stakeholders.
• Ensure that all project documentation, including plans, schedules, and billing reports, are accurate, organized, and up to date.

Compliance & Documentation

• Ensure all planning, scheduling, and billing activities comply with company standards, industry regulations, and contractual obligations.
• Review and approve project-related invoices, change orders, and claims for cost adjustments.
• Assist in audits or project evaluations as required.

Qualifications

• Bachelors degree in electrical engineering, Civil Engineering, or related field.
• Minimum of 5 years of experience in planning, scheduling, and billing within large infrastructure projects, specifically EHV transmission line or power transmission projects.
• Strong knowledge of project management tools such as Primavera P6, MS Project, or similar scheduling software.
• Proven experience in project billing, cost tracking, and contract management.
• Knowledge of electrical engineering processes, specifically related to EHV transmission lines.
• Strong communication and negotiation skills to liaise with internal and external stakeholders.