Were Hiring! | Legal and Compliance Manager Location: Navi Mumbai Experience: 5 to 9 Years Notice Period: Immediate to 30 Days Phillips Machine Tools is looking for a meticulous and driven Legal and Compliance Manager to join our team in Navi Mumbai. If you're passionate about upholding legal standards, ethical business practices, and ensuring 100% regulatory compliance, we want to hear from you! Key Responsibilities: Develop and maintain robust compliance policies and procedures Ensure complete legal compliance with ROC and company law filings Review and validate domestic and international agreements Lead compliance programs and monitor regulatory adherence Serve as legal advisor and support internal/external audits Train teams on compliance, governance, and ethical practices Qualifications: 1. Bachelor's degree in Law, Finance, or related field (LLB/CS preferred) 2. 5–9 years’ experience in compliance, legal, or risk management 3. Deep knowledge of Indian Company Law and international agreements 4. Strong analytical, communication, and stakeholder management skills At Phillips, we value integrity, accountability, and excellence. If you're ready to take the lead in shaping a compliant and ethical workplace, apply now! To apply, send your resume to dchitare@phillipscorp.com Regards Divya Chitare

Roles and Responsibilities: Handle incoming RFQs from customers/Service Tech, provide timely and accurate quotations, and address any inquiries or concerns related to spare parts. Process customer orders efficiently and accurately, ensuring adherence to delivery timelines and customer specifications. Liaise with suppliers to obtain pricing and availability of spare parts, negotiate terms and conditions, and place orders to fulfill customer requirements. Coordinate import activities, including documentation preparation, customs clearance, and compliance with import regulations and tariffs. Ensure timely clearance of imported goods through customs, including coordinating with customs brokers, submitting required documentation, and resolving any clearance issues. Monitor inventory levels and stock availability to anticipate customer demands and ensure timely procurement of spare parts. Maintain detailed records of RFQs, quotations, orders, and supplier communications, ensuring accuracy and compliance with company policies. Verify supplier invoices against orders placed, inspect received parts for quality and quantity, and resolve any discrepancies or issues promptly. Keep customers informed about the status of their orders, provide updates on delivery schedules, and address any concerns or delays proactively. Identify opportunities to streamline processes, improve efficiency, and enhance customer satisfaction in spare parts procurement and order fulfillment. Qualifications: Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or a related field. Proven experience in customer service, order processing, and procurement, preferably in the CNC Machines spare parts industry. Strong communication and negotiation skills, with the ability to build relationships and resolve customer issues effectively. Proficiency in using ERP systems and Microsoft Office applications particularly in Microsoft Excel & Word for order management and documentation. Attention to detail and accuracy in handling quotations, orders, and supplier invoices. Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment. Knowledge of spare parts terminology, suppliers, and industry standards is a plus. Commitment to providing exceptional service and maintaining positive relationships with customers and suppliers. Interested Candidates can share their profile for on dchitare@phillipscorp.com Regards Divya Chitare

Responsibilities: Manage and lead the Order Processing team, providing guidance and support to ensure a high level of productivity and accuracy in order processing. Oversee the end-to-end order fulfilment process, from order receipt to shipment, ensuring compliance with company policies and procedures. Read and comprehend customer orders to accurately assess requirements. Review purchase costs and other associated expenses to create comprehensive cost sheets. Collaborate with finance and other relevant departments to ensure accurate cost estimations. Collaborate with Sales, Operations, and Logistics teams to coordinate order priorities and address any issues or delays in order processing. Develop and implement efficient order processing workflows, utilizing technology and automation tools to streamline processes and reduce errors. Maintain accurate records of customer orders, supplier orders, and inventory levels, and generate regular reports for analysis and improvement. Work closely with suppliers to optimize order processing and ensure timely delivery of goods. Resolve any discrepancies or issues related to orders, collaborating with internal teams and external partners as needed. Monitor key performance indicators (KPIs) related to order processing and implement continuous improvement initiatives to enhance efficiency and customer satisfaction. Ensure accurate and up-to-date data within the CRM & Finance and operation system. Work closely with cross-functional teams to ensure seamless coordination between sales, finance, and customer support. Ensure excellent customer service and resolve any issues promptly to maintain customer satisfaction. Stay updated on industry best practices and technological advancements to drive innovation in order processing. Individual contribution also required when needed to support business requirements. Team Management: Recruit, train, and mentor inside sales representatives to foster a high-performance culture. Provide ongoing coaching and performance feedback to ensure continuous improvement. Monitor and evaluate individual and team performance against established goals. Qualifications: Bachelor's/Master degree in Business Administration, Supply Chain Management. Proficient in using advanced excel, ERP systems like SAP/Microsoft/Any other related. Skills Proven experience in order processing, with a track record of successfully managing teams and optimizing processes. Strong understanding of supply chain management, logistics, order fulfilment and CNC Industrial Machines. Excellent organizational and multitasking abilities with attention to detail. Effective communication and interpersonal skills to collaborate with cross-functional teams and external partners. Problem-solving skills and ability to make decisions under pressure Interested candidates can share their resumes on dchitare@phillipscorp.com Regards Divya Chitare

Company Name: Phillips Machine Tools India Pvt Ltd Position: Additive Consumables Specialist Location: Mumbai Department: Operations Experience Required: 3-6 Years Education Qualification: Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or a related field About us: Philips Machine Tools is a leading provider of industrial machinery, known for its extensive range of machine tools, automation solutions, and manufacturing services. Founded in 1961 and headquartered in India, Philips Machine Tools operates as part of the larger Phillips Corporation, a global leader in manufacturing technology solutions. Philips Machine Tools has a strong presence across India, Southeast Asia, and North America. Their global partnerships and distribution networks make them a prominent player in the global industrial machinery sector. Roles & Responsibilities: Handle incoming RFQs from customers/Service Tech, provide timely and accurate quotations, and address any inquiries or concerns related to spare parts/consumables. Keep track of the last supplied consumables order to the customers, follow up with them as per the consumption pattern, and secure repeat business for consumable sales. Process customer orders efficiently and accurately, ensuring adherence to delivery timelines and customer specifications. Liaise with suppliers/product manager to obtain pricing and availability of spare parts/consumables, negotiate terms and conditions, and place orders with the supplier to fulfill customer requirements. Coordinate import activities, including documentation preparation, customs clearance, and compliance with import regulations and tariffs. Ensure timely clearance of imported goods through customs, including coordinating with customs brokers, submitting required documentation, and resolving any clearance issues. Monitor inventory levels and stock availability to anticipate customer demands and ensure timely procurement of spare parts. Maintain detailed records of RFQs, quotations, orders, and supplier communications, ensuring accuracy and compliance with company policies. Verify supplier invoices against orders placed, inspect received parts for quality and quantity, and resolve any discrepancies or issues promptly. Keep customers informed about the status of their orders, provide updates on delivery schedules, and address any concerns or delays proactively. Identify opportunities to streamline processes, improve efficiency, and enhance customer satisfaction in spare parts procurement and order fulfillment. Qualifications: Bachelors degree in Commerce, Business Administration, Supply Chain Management, or a related field. Proven experience in customer service, order processing, and procurement, preferably in the Additive or CNC Machines spare parts industry. Strong communication and negotiation skills, with the ability to build relationships and resolve customer issues effectively. Proficiency in using ERP systems and Microsoft Office applications particularly in Microsoft Excel & Word for order management and documentation. Attention to detail and accuracy in handling quotations, orders, and supplier invoices. Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment. Knowledge of spare parts terminology, suppliers, and industry standards is a plus. Commitment to providing exceptional service and maintaining positive relationships with customers and suppliers.

Title: Sales & Operations Coordinator (Intercompany & Production) Location: Chakan Role Summary: We are seeking a detail-oriented and proactive Sales & Operations Coordinator to manage the end-to-end process of Intercompany orders handling. This role will act as a vital link between the Sales, Inside Sales, PPC (Production Planning & Control), and Stores teams, ensuring smooth execution from receipt of Intercompany Order to dispatch readiness. Key Responsibilities: Order Management: Receive Intercompany/customer purchase orders. Accurately enter Purchase Orders into Microsoft D365 and create corresponding Sales Orders . Track the progress of orders, from initial placement to final delivery, and should also handle order modifications or cancellations. Production Coordination: Notify the PPC team of new orders to trigger/plan the manufacturing process. Enter/Update the Machine Order in CRM(Customer Assets) and track the progress of order readiness. Follow up regularly with the PPC team to track machine production and ensure on-time readiness. Customer Communication: Update customers (PMT) on order status, production progress, and expected readiness dates. Intercompany Coordination: Execute Intercompany Sales Orders (ICSO) and ensure proper documentation and availability of machines. Coordinate with the Inside Sales team to facilitate machine dispatch to end customers. Cross-Functional Liaison: Act as a communication bridge between the Sales , Inside Sales , PPC , and Stores teams. Resolve order-related queries and streamline internal workflows for timely deliveries. Qualifications & Experience: Education: Bachelor's degree in Business Administration, Supply Chain, or related field. Experience: More than 3 years in sales order processing, production coordination, or customer support in a manufacturing/engineering setup. Proficiency in using ERP systems and Microsoft Office applications, particularly in Microsoft Excel & Word for order management and documentation. Key Skills: Proficiency in Microsoft D365 or any other ERP (Sales Order & Intercompany module). Strong coordination and communication skills. Ability to handle multiple stakeholders and prioritize tasks. Good understanding of production cycles and order fulfillment processes. Detail-oriented with strong data entry and documentation skills. Soft Attributes: Proactive and accountable. Team player with cross-functional collaboration abilities. Customer-centric mindset. Organized and disciplined approach to order management. Interested candidates can share their resumes on dchitare@phillipscorp.com Regards Divya Chitare

Hiring Profile: Account Executive (Tax Invoice & Import GRN) Position Title: Account Executive Department: Inside Sales Location: Mumbai Reports To: Manager Inside Sales/Operations Experience Required: 2-7 years Industry Preference: Manufacturing / Trading / Import-Export Software Skills: Proficiency in Microsoft D365 or any major ERP system Role Summary: The Account Executive will be responsible for accurate and timely posting of tax invoices and import GRNs (Goods Receipt Notes) in the ERP system. The role demands strong attention to detail, compliance knowledge, and coordination with internal teams and vendors to ensure financial accuracy and tax compliance. Key Responsibilities: 1. Tax Invoice Posting Post local and export tax invoices accurately in ERP system (Microsoft D365 or relevant ERP). Ensure correct tax classification (GST, IGST, CGST/SGST, etc.) and tax amounts. Validate invoice information against supporting documents such as purchase orders and contracts. Code all invoices with appropriate accounts and tax codes. 2. Import GRN Processing Create and post GRNs for imported goods upon arrival. Match GRNs with import documentation (e.g., shipping bill, bill of entry). Verify quantities and values against purchase orders and supplier invoices. Coordinate with the logistics/purchase team to resolve discrepancies. 3. Compliance Ensure all postings follow Indian accounting standards and applicable tax regulations. Maintain proper documentation for audit and compliance purposes. Support internal and statutory audits related to tax and inventory transactions. 4. Reporting & Analysis Prepare periodic reports on posted tax invoices and GRNs for management. Provide accurate data for month-end closing and financial analysis. Assist in reconciliation activities related to imports and vendor accounts. 5. Coordination & Support Respond to queries from internal departments (e.g., Purchase, Logistics) and external stakeholders (e.g., Suppliers, Auditors). Support month-end and year-end closing activities related to tax and GRN entries. Maintain organized and up-to-date records of all accounting entries. Key Skills & Competencies: Strong knowledge of GST regulations and tax accounting practices. Experience with import documentation, export documentation and customs compliance. Hands-on experience with Microsoft D365 or other ERP platforms. High attention to detail and data accuracy. Good communication skills and ability to work cross-functionally. Analytical mindset and ability to detect and resolve discrepancies. Advanced Microsoft Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, Power Query, Data Validation, etc.) Educational Qualifications: B.Com / M.Com / MBA (Finance) or equivalent accounting qualification Certification in Tally / ERP / GST (preferred) Interested Candidates can share their profile at dchitare@phillipscorp.com Regards ' Divya Chitare

Position: Techno-commercial Quotation Specialist Location: Navi Mumbai Department: Inside Sales / Operations Experience Required: 0-3 Years Education Qualification: Bachelors degree in mechanical engineering / manufacturing engineering. About us: Philips Machine Tools is a leading provider of industrial machinery, known for its extensive range of machine tools, automation solutions, and manufacturing services. Founded in 1961 and headquartered in India, Philips Machine Tools operates as part of the larger Phillips Corporation, a global leader in manufacturing technology solutions. Philips Machine Tools has a strong presence across India, Southeast Asia, and North America. Their global partnerships and distribution networks make them a prominent player in the global industrial machinery sector. Roles & Responsibilities: Review and analyze customer requirements for CNC machines, including technical scope, specifications, and desired accessories. Prepare and deliver accurate and timely techno-commercial quotations, ensuring alignment with customer needs and company pricing strategies. Recommend suitable machine options, additional accessories, and configurations based on customer requirements. Communicate with Sales Partner to clarify requirements, address concerns, and provide technical guidance on machine options and configurations. Collaborate with the Product Manager to ensure feasibility and alignment of proposed solutions. Maintain accurate records of customer interactions, quotations, and sales activities in the CRM system. Stay updated on the latest CNC machine technologies, market trends, and competitor offerings. Qualifications: Bachelors degree in mechanical engineering, manufacturing Engineering, or a related field. 1+ years of experience in inside sales or technical sales, preferably in the CNC machine or manufacturing industry. Understanding of CNC machines, their applications, and accessories. Proven experience in preparing and delivering techno-commercial quotations. Excellent communication and presentation skills. Proficiency in using CRM software and Microsoft Office Suite (Especially MS Word & MS Excel) Ability to work independently and manage multiple tasks in a fast-paced environment. Strong problem-solving skills and a customer-focused mindset. Interested candidates can share their resume to kbhoite@phillipscorp.com/ dchitare@phillipscorp.com Regards Divya Chitare

Roles and Responsibilities Knowledge of Surface, Cylindrical, Centerless grinding & tool & cutter grinders Programming knowledge of CNC grinders Study the component drawing and suggest suitable machine & process Prove out of the parts on the suggested machines Provide the basic/advanced training of the grinding machine to customers Trouble shooting of the accuracy related issues on vide variety for grinding machines Willing to travel regularly Interested Candidates Can Share their profile on dchitare@phillipscorp.com Regards Divya Chitare