Personal Secretary to MD (Female)

Position : Personal Secretary to MD

We are looking for a highly organized and proactive Personal Secretary to provide administrative and secretarial support to a MD. The ideal candidate will handle a wide range of responsibilities, ensuring the executive’s day-to-day activities run smoothly and efficiently.

Key Responsibilities:

Administrative Support:

• Manage the calendar, schedule meetings, and coordinate appointments.
• Handle all correspondence, including emails, letters, and phone calls, on behalf of the MD.
• Prepare and organize documents, and reports.

Travel and Event Management:

• Plan and book travel arrangements, including flights, accommodations, and itineraries.
• Coordinate and organize events, conferences, and business gatherings.
• Ensure all logistics for meetings and events are handled seamlessly.

Communication and Liaison:

• Act as the primary point of contact with internal/external stakeholders.
• Maintain effective communication and follow-ups to ensure timely execution of tasks.
• Represent the matter professionally in their absence, ensuring key matters are addressed.

Task and Time Management:

• Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.
• Maintain a to-do list and provide regular updates on pending tasks.
• Proactively handle operational requirements.

Confidentiality and Record Keeping:

• Maintain confidentiality regarding sensitive information and business matters.
• Organize and maintain files, records, and important documents for easy retrieval.
• Safeguard critical business and personal information with discretion.

Office Coordination:

• Coordinate with departments to ensure smooth workflow and communication.
• Assist with personal tasks and errands when needed.

Qualifications and Skills:

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• 20+ years of experience as a personal secretary or executive assistant.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication skills.
• Ability to maintain professionalism and confidentiality.

Job Type: Full-time

Pay: ₹1,000,000.00 - ₹1,500,000.00 per year

Schedule:

• Day shift

Experience:

• Secretarial work: 10 years (Required)

Language:

• Kannada (Required)
• English (Required)
• Fluent in English (Required)

Work Location: In person