Personal Assistant To Chief Executive Officer

Personal Assistant (PA)

Key Responsibilities:

Executive Support:

• Manage daily calendar, schedule meetings, appointments, and travel
• Coordinate internal and external meetings (agendas, logistics, follow-ups)
• Prepare documents, reports, presentations, and correspondence
• Track key action items and deadlines

Communication & Liaison:

• Act as primary point of contact for emails, calls, and messages on behalf of the executive
• Draft professional emails and handle follow-ups with stakeholders
• Liaise with partners, clients, vendors, and team members

Personal Assistance:

• Handle personal errands and tasks as required
• Manage household-related coordination (vendors, appointments, staff, deliveries)
• Organize events, dinners, and private travel if required

Logistics & Operations:

• Book and manage travel (domestic and international), visas, hotels, transport
• Maintain expense reports, invoices, and reimbursement processes
• Track subscriptions, memberships, important dates (renewals, birthdays, anniversaries, etc.)

Confidentiality & Discretion:

• Maintain strict confidentiality on all sensitive matters both professional and personal
• Exercise sound judgment, diplomacy, and discretion at all times

Key Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, or similar role
• High EQ
• Ability to work with ChatGPT kind of Tools
• Excellent written and verbal communication skills
• Highly organized, with attention to detail and time management
• Proficient in productivity tools (Google Suite / MS Office / Project Management apps)
• Ability to multi-task, prioritize, and work under pressure
• Professional presence and a proactive attitude
• Trustworthy, discreet, and reliable
• Flexible availability occasional after-hours or weekend availability may be required