Officer 1, Corporate Administration

You will be responsible for coordinating and executing day-to-day administrative and corporate secretarial support for the Lux Fund CS & Cosec team (FCS) at IQ-EQ. This includes ensuring compliance with company law and contractual requirements to maintain the good standing of client companies. You will handle various administration processes for complex clients in accordance with IQ-EQ India and IQ-EQ Group policies. Additionally, you will establish and maintain partnerships with Operation teams in Luxembourg and assist in reviewing core processes, complex ad hoc works, and other client requirements as necessary. Your core responsibilities will involve providing corporate secretarial support to the Lux Fund CS & Cosec team, serving as a point of contact for daily operations on complex clients, assisting with the audit process, attending board and shareholders meetings, finalizing board minutes, preparing complex board packs, reviewing documents, and assisting with client onboarding processes. You will also be responsible for coordinating deliverables for a sub-team, communicating effectively with stakeholders, acquiring knowledge to specialize in designated clients" requirements, and following all procedures, rules, laws, regulations, and checklists to minimize risk. In managing your workflow, you will ensure accurate completion and filing of timesheets for all hours worked. You will monitor and update deliverables via Navigator Flow, file documents on Navigator Doc accurately and in a timely manner, and ensure Antrance is properly updated in line with internal guidelines. Adhering to relevant procedures and checklists, acquiring knowledge of risk factors, and potential breaches will be crucial in mitigating errors. Key behaviors expected include balancing stakeholders" needs, addressing difficult issues with courage, consistently achieving results, optimizing work processes for efficiency, collaborating with others, making good and timely decisions, and demonstrating the Group Values of Authentic, Bold, and Collaborative. Qualifications required for the role include a bachelor's degree in law, semi qualified CS, and at least 1 year of experience in Corporate, Company, or Fiscal law. You should be familiar with corporate secretarial practices, particularly in Funds and Special-Purpose Vehicles, and have experience in board governance and corporate secretarial functions. Fluency in English is mandatory, and proficiency in French is an advantage. Additionally, experience in Financial Services or Shared Services office environment, multinational office environment, or as a corporate secretary in other jurisdictions is desired. IQ-EQ is committed to sustainability, fostering an inclusive culture, providing learning and development opportunities for employees, and supporting clients in achieving their objectives. As part of a global team, you will play a vital role in maintaining meaningful relationships with stakeholders and contributing to the company's success in a changing global landscape.,