25 Office Assistant Jobs

Key Responsibilities: Float enquiries and coordinate with vendors/suppliers for procurement of materials and services. Track purchase orders, follow up for timely deliveries, and ensure records are regularly updated. Liaise with accounts and vendors to ensure timely processing of payments and resolve discrepancies. Maintain comprehensive records of project documentation including Purchase Orders (POs), Invoices, GRNs, and vendor files (hard and soft copies). Assist in preparing and maintaining daily attendance, leave records, and other office registers. Support the preparation, submission, and follow-up of tender documents on government portals such as GeM, CPPP, IREPS, and eProcurement. Compile and organize necessary documents, certificates, and information required for bid submissions. Draft professional emails, official letters, and internal communications. Prepare MIS reports, payment tracking sheets, and procurement status updates for internal review. Follow up with vendors for quotations, delivery timelines, and any required clarifications. Ensure organized documentation for audits, inspections, and internal reviews. Coordinate with internal teams to ensure smooth administrative and procurement operations. Support scheduling of meetings, preparation of Minutes of Meeting (MoM), and other administrative tasks. Required Skill Set: Excellent written and verbal communication skills. Strong coordination and follow-up capabilities. Working knowledge of government e-tendering platforms (GeM, CPPP, eProcurement, IREPS) is a strong advantage. Proficient in MS Office tools: Word, Excel, Outlook, PowerPoint. Effective time management, multitasking, and organizational abilities. Basic understanding of procurement processes and documentation. Ability to handle sensitive information with integrity, confidentiality, and professionalism. Preferred Qualifications: Graduate in any discipline (Commerce/Business/IT preferred). Familiarity with procurement workflows and documentation standards. Experience working in an administrative, procurement, or tender support role.

Making quotations, Payment follow-ups, order processing, Handling client calls, Co-ordination with purchase and sales team, Admin related work Job Overview We are looking for an efficient and highly organized Office Coordinator to join our team. The ideal candidate will be responsible for managing daily office operations, providing administrative support, and ensuring that the office environment runs smoothly. This position requires excellent multitasking skills, attention to detail, and the ability to communicate effectively across all levels of the organization. Key Responsibilities Office Operations Oversee day-to-day office activities to ensure smooth functioning of the workplace. Manage office supplies, inventory, and equipment, ensuring availability and functionality. Coordinate office maintenance, repairs, and cleaning services, ensuring a safe and productive work environment. Maintain filing systems, both electronic and paper-based, ensuring easy access to information. Good written and verbal English communication

1. TAKE CARE OF PAYMENT COLLECTIONS 2. COB, EUC, PDC BT Documents Collections on time 3. Teaking care of other clerical works

Handling all Secretarial and Accounting Functions Coordinating with Lawyers / Legal Consultants on various issues including land matters, PP Act, Tenancy, Rent Control Act, Land Acquisition Act, Town Planning Act, Charitable Trusts Act, Company Law Handling Travel Plans / Arranging Meetings / Maintaining records Handling all Banking & Financial Functions Dealing with Banks / Financial Institutions & Consultants Assisting Chairman in important Administrative and Commercial Functions Required Candidate profile Presentable, Smart, and Efficient Lady Graduates who are sincere and dedicated and proficient in ENGLISH Very good working knowledge of MS Word and EXCEL Experienced Executives will be considered for Managerial Positions PRACTICING LAWYERS/ADVOCATES can also apply for retainership positions Applicants without experience will be considered for trainee positions Apply ESSENTIALLY with recent photograph, salary expectations and past experience certificates to be furnished when requested. Perks and Benefits Attractive Salary Conforming TO THE Market. Excellent Increments & Growth Commensurate WITH Performance. Office is located near Churchgate Station.

Preferred candidate profile Experience: 1to 4 Years. Location: Navi Mumbai Nerul Note : Married female Work Schedule: MondayFriday, 9:00 AM – 6:00 PM& Saturday 9:00 AM – 2:00 PM Position -Receptionist cum Admin & HR Support Job Summary: We are looking for a reliable and personable Receptionist cum Admin and HR Support professional to manage front-desk operations while providing administrative and HR support. This dual-role position requires excellent communication skills, organizational abilities, and a proactive attitude. Key Responsibilities: Reception Duties: Greet and welcome visitors in a professional manner. Manage incoming calls and direct them to the appropriate departments. Handle general inquiries and provide accurate information. Manage incoming and outgoing mail and courier services. Maintain a tidy and presentable reception area. Administrative Support: Coordinate meeting rooms and manage schedules for appointments and events. Manage office supplies inventory and place orders as needed. Assist with travel arrangements, hotel bookings, and transport coordination. Support filing, document management, and general office upkeep. Maintain office equipment and coordinate with vendors for repairs and services. HR Support: Assist in organizing employee engagement activities and HR events. Support recruitment coordination interview scheduling, follow-ups Requirements: Proven experience as a receptionist, office assistant, or in a similar administrative role. Minimum 1-3 year experience Knowledge of office management systems and procedures. Proficiency in MS Office (Word, Excel, Outlook). Strong communication and interpersonal skills. Excellent organizational and multitasking abilities. Interested Candidates Kindly Share CV @ harshita.g@recex.co Thanks & Regards Harshita Recex

URGENT HIRING !!! location's : Canada , Australia , New Zealand ( Not In India ) Benefits : Medical Insurances , Travel allowances , Flight Tickets , Meals , etc For more information call or whatsapp -8800897895 Key Responsibilities : Perform all check-in and check-out tasks. Manage online and phone reservations. Inform customers about payment methods and verify their credit card data. Register guests collecting necessary information (like contact details and exact dates of their stay) Welcome guests upon their arrival and assign rooms. Provide information about our hotel, available rooms, rates and amenities. Respond to clients complaints in a timely and professional manner. Liaise with our housekeeping staff to ensure all rooms are clean, tidy and fully-furnished to accommodate guests needs. Confirm group reservations and arrange personalized services for VIP customers and event attendees, like wedding guests Upsell additional facilities and services, when appropriate. Maintain updated records of bookings and payments.

Handling Import documentation. Customer service, handling customer calls / emails, sending solutions to clients etc. Ensure timely communication. Maintain appointments and coordinate with all respective departments Required Candidate profile Graduate 0-2 yrs exp as office Assistant Import knowledge will be prefer . Bangalore - Vrindavan Layout Mumbai

Female Graduate with minimum 2 to 4 years work experience as Sales Coordinator. Able to mail independently, able to make quotation, proforma invoice. Following Up With Customers. Closing Business Deals. Have Good Communication & Negotiation Skills Required Candidate profile Good communication skills - command on English language - Must be able to communicate through email & telephonic as well. Email Drafting Skills. Excellent English. M - 9377865778 / 7777981967 Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate with minimum 2 to 4 years work experience as Sales Coordinator. Able to mail independently, able to make quotation, proforma invoice. Following Up With Customers. Closing Business Deals. Can visit customer place in case of requirement. Required Candidate profile Good communication skills - command on English language - Must be able to communicate through email & telephonic as well. Email Drafting Skills. Excellent English. M - 9377865778 / 7777981967 Perks and benefits Negotiable - Depending Upon Candidate & Experience

Role & responsibilities Safe and timely driving for office-related tasks Pickup/drop of staff or documents as needed Maintain vehicle cleanliness and upkeep Support basic office errands and admin work Bank, courier, and delivery work

Job Description: Position - Receptionist : We are looking for an enthusiastic, reliable, and organized Receptionist to join our dynamic team. The ideal candidate will have excellent communication skills, a positive attitude, and a passion for the music industry. You will be the face of the company, providing exceptional customer service and administrative support in a fast-paced, creative environment. Location - Mumbai - (Juhu, Vile Parle) Company Name - The Vission Eye Center, Juhu Reporting to - Celebrity Eye Surgeon Role & responsibilities Greet and welcome patient and their relatives, in a professional manner. Answer and direct phone calls, emails, and inquiries to the appropriate departments or staff. Schedule and manage appointments, meetings, and events for staff and visitors. Handle general office duties such as filing, copying, and scanning documents. Maintain an organized and tidy front office and reception area. Assist with guest check-in and coordination of visitor passes. Process and distribute incoming mail and packages. Assist with special projects and coordination for internal or external events. Maintain confidentiality of sensitive information. Handle any other tasks as assigned by management. Preferred candidate profile

Handling Import documentation. Customer service, handling customer calls / emails, sending solutions to clients etc. Ensure timely communication. Maintain appointments and coordinate with all respective departments Required Candidate profile Graduate 0-2 yrs exp as office Assistant Import knowledge will be prefer . Bangalore - Vrindavan Layout

Wanted Female Office Assistant having fluent English, knowledge of Tally and MS Office . Key Responsibilities: Greet and assist visitors and clients professionally and courteously Answer and direct incoming phone calls and emails Maintain and organize office files, records, and documents Schedule and coordinate meetings, appointments, and travel arrangements Manage office supplies inventory and place orders as needed Assist with preparing reports, presentations, and correspondence Support other team members and departments with administrative tasks Ensure the office environment is clean, organized, and welcoming Handle confidential information with discretion Perform data entry and basic bookkeeping tasks Any other duties as assigned by management.

Handling Import documentation. Customer service, handling customer calls / emails, sending solutions to clients etc. Ensure timely communication. Maintain appointments and coordinate with all respective departments Required Candidate profile Graduate 2-4yrs exp as office Assistant Import knowledge will be prefer . Bangalore - Vrindavan Layout

St. Manus Convent School (Sen. Sec.), Shahkot is looking for Office Assistant to join our dynamic team and embark on a rewarding career journey Answering and directing incoming phone calls, responding to emails and greeting visitors Performing data entry and record keeping tasks Filing and organizing paperwork and documents Scheduling appointments, meetings and travel arrangements Performing basic bookkeeping and financial tasks Assisting with preparing reports, presentations and correspondence Maintaining office supplies and equipment Performing ad-hoc administrative tasks as required The ideal candidate for this position should have strong organizational and communication skills, be proficient in Microsoft Office and be able to work well in a fast-paced environment.

Answering & directing incoming phone calls, responding to emails. Performing data entry & record keeping tasks Filing & organizing paperwork & documents Strong organizational and multitasking skills. Oversee facilities utilities repairs & equipment.. Required Candidate profile Scheduling appointments, meetings & travel arrangements. Performing basic bookkeeping tasks. Assisting with preparing reports, presentations &correspondence. Maintaining office supplies and equipment.

Maintain & update office records and databases Filing documents, both physically & electronically. Maintain accurate & up-to-date filing systems. Organize & maintain records of office. Organize & maintain files & records & update them when necessary. Required Candidate profile Ensuring office is clean, well-maintained. Answering phone, taking messages and redirecting calls to respective offices Implement and maintain office procedures. Maintain Inventory of office supplies.

Handling Import documentation. Customer service, handling customer calls / emails, sending solutions to clients etc. Ensure timely communication. Maintain appointments and coordinate with all respective departments Required Candidate profile Graduate 2-4yrs exp as office Assistant Import knowledge will be prefer . Bangalore - Vrindavan Layout Mumbai -- Malad

Should do Self correspondence, with proper basic computer knowledge and well versed with MS Office (Word, Excel, PowerPoint), Corel, Photoshop etc. Preparing quotations in Excel, correspondence and follow up with clients via. phone and e-mails, Required Candidate profile B.com / Graduate with Good Fluent English (Schooling in English medium is must) Preferably Staying in Western Suburbs Office working hours: 11:00 am to 8:00 pm (Monday to Saturday) (Sunday Holiday)

Looking for Sales Coordinator Profile to support Senior Management with operations. Job roles involves Sales Coordination and Liaising with sales & non sales team and related team members. The profile would work closely with Top management.

Key Responsibilities: 1. Maintaining a Clean and Organized Workspace Ensure the office space is neat, organized, and conducive to productivity, including common areas and individual workstations. 2. Pick and Drop of Documents from Client/Vendor Handle the collection and delivery of important documents to clients or vendors in a timely and efficient manner. 3. Submission of Application to Authorities Prepare and submit applications to relevant authorities, ensuring compliance with required procedures and deadlines. 4. Office Support Assist with general office tasks, such as setting up meetings, organizing events, and handling day-to-day office operations. 5. Organizing and Maintaining Files and Records Keep files and records organized, both physical and digital, for easy retrieval while ensuring confidentiality and data security. 6. Ordering and Managing Office Supplies Monitor office supply inventory, place orders, and ensure necessary supplies are always available for office use. 7. Maintaining Office Equipment Ensure that office equipment, such as printers and computers, are well-maintained and functional, arranging for repairs when necessary. 8. Providing General Support to Staff Offer administrative assistance to staff, such as answering phones, scheduling meetings, and handling miscellaneous tasks. 9. Making Tea / Coffee ( For Thane Location )

We Are Looking for a Reliable and presentable Receptionist cum Office Assistant who can manage Front desk Operations and support office administration task efficiently. Only Female required Interested mail us resume with any pic Whatsap: 9992805016 Required Candidate profile *Maintain office Records and documents *Coordinate with different departments as required *Minimum 6 months work experience *Good Communication skills & Ms office knowledge must *Handle incoming calls

Hi, We have an urgent job opportunity for a Office Administrator role. Only immediate joiners can apply. Please find below details regarding this opportunity: About Risebird Leading Interview as a service platform for experts who are exploring part-time, freelance and moonlighting interviewing opportunities. Platform for talented people to monetize their idle hours in interviewing Largest interviewers network- 15k interviewers from 2600 companies, delivered 3.5 Lakh interviews, customers fortune 500 companies, 25+ crores paid to part-time interviewers in last 5 years VC funded startup More details on https://risebird.io Key Responsibilities: Office Management: Oversee general office operations, ensuring a well-functioning and productive work environment. Act as the point of contact for employees regarding office-related queries, including facility requests, supplies, and meeting room bookings. Maintain office cleanliness, organization, and appearance in collaboration with the facility management team. Asset Management: Manage office assets such as furniture, equipment (e.g., printers, laptops), and office supplies. Keep an updated inventory of all office assets, tracking acquisition, maintenance, and decommissioning. Work with vendors to procure new office equipment and coordinate the repair or replacement of damaged assets. Ensure all equipment is properly labeled and recorded for auditing and management purposes. Vendor and Service Coordination: Liaise with office supply vendors, facility management, and service providers to ensure timely and efficient delivery of services and goods. Maintain good relationships with external suppliers, negotiating contracts and services when necessary. Oversee contracts for office services, including cleaning, maintenance, and security. Administrative Support: Assist in day-to-day administrative tasks such as filing, photocopying, preparing reports, and handling incoming/outgoing mail. Schedule meetings and appointments, coordinate travel arrangements, and assist with event planning as needed. Ensure that office policies and procedures are maintained and updated. Asset Utilization and Efficiency: Optimize the use of office resources by ensuring that assets are being used efficiently and are regularly maintained. Monitor office equipment usage and ensure cost-effective utilization. Implement systems to reduce wastage and improve the efficiency of office operations. Budgeting and Reporting: Monitor office expenses and manage office supplies within the allocated budget. Provide regular reports on office asset inventory, supplies, and expenditures. Assist in budget planning for office improvements and asset purchases. Health and Safety Compliance: Ensure the office complies with all health and safety regulations. Coordinate safety drills and ensure first aid and safety equipment is maintained and accessible. Support office security measures, including access control, alarm systems, and surveillance, if applicable. Team Support and Collaboration: Support various departments with administrative needs and assist in coordinating inter-departmental communication. Assist HR in onboarding new employees by managing office supplies and equipment setup. Collaborate with IT, if required, for the smooth deployment of office technology equipment. Why Join Us? Competitive salary and benefits. Opportunity to work in a fast-growing tech environment. Collaborative and inclusive company culture. Opportunities for professional growth and learning.

Maintaining accurate records and documents. Organizing files and maintaining office supplies. Preparing reports & presentations. Assisting with data entry and other administrative tasks. Overseeing office equipment. Conducting data entry activities.. Required Candidate profile Create & update records ensuring accuracy & validity of information. Thorough understanding of office management procedures.Self Motivated Organizing office assisting associates to optimize processes.

Making quotations, Payment follow-ups, order processing, Handling client calls, Co-ordination with purchase and sales team, Admin related work. Job Summary: The Office Coordinator plays a pivotal role in ensuring the smooth and efficient operation of the office by managing administrative tasks, supporting office staff, and handling a variety of organizational duties. This role requires excellent organizational, communication, and multitasking skills to effectively support day-to-day office activities. Key Responsibilities: Office Management: Oversee the day-to-day operations of the office, ensuring a clean, safe, and organized environment. Reception and Communication: Greet visitors, answer phone calls, and respond to emails. Act as the first point of contact for clients, guests, and employees. Scheduling and Coordination: Manage office calendars, schedule meetings, appointments, and events, and coordinate conference room bookings. Administrative Support: Provide administrative support to office staff and management by handling correspondence, organizing files, and preparing reports or documents as required. Supplies and Inventory Management: Ensure office supplies are adequately stocked, and place orders when necessary. Keep track of office inventory and manage relationships with vendors. Facilities Management: Coordinate the maintenance and repair of office equipment and facilities, including liaising with external service providers. Travel Coordination: Assist with booking travel arrangements (flights, accommodations, transportation) for employees and management. Document Management: Ensure proper filing and maintenance of documents, records, and contracts, both electronically and physically. Event Coordination: Assist in organizing office events, team-building activities, meetings, or conferences. Health & Safety Compliance: Ensure office complies with safety and health regulations and standards, including maintaining emergency contact lists and first aid kits. Employee Support: Support employee onboarding, manage employee records, and assist with HR-related administrative tasks. Expense Management: Track and process office-related expenses and prepare expense reports.