Manager Administration & IT

Job Description

Role & responsibilities : We are looking for a dynamic and experienced professional to lead our General Office & IT Administration and Infrastructure support functions. The ideal candidate is a forward-looking leader with strong project management skills, a deep understanding of regulatory compliance, and a proactive approach to operational excellence. This role reports to the Head of Finance, Administration & IT and collaborates closely with senior leadership and corporate functions. Key Responsibilities: Team Leadership Build and lead a high-performing team with ongoing engagement and development. Align team goals with organizational objectives and provide timely feedback. Drive cross-functional projects to successful execution. Business Partnership Collaborate with internal stakeholders to ensure facility operations meet business needs. Address employee concerns effectively and build strong engagement with group entities. Compliance & Asset Management Manage physical assets with accountability and ensure they are adequately insured and maintained. Ensure adherence to local regulations and global compliance standards. Infrastructure Management Oversee office and IT infrastructure, including power systems, HVAC, and environmental controls. Ensure seamless operations in data centers and workspaces. Vendor & Contract Management Manage vendor relationships for facility maintenance, security, and IT support services. Negotiate contracts, monitor SLAs, and ensure timely renewals. Planning & Budgeting Optimize space utilization, seating, and resource allocation. Prepare and manage Capex and Opex budgets; identify cost-saving opportunities. Process Excellence & Risk Management Identify areas for automation and process improvement. Implement preventive maintenance, emergency response, and disaster recovery plans. Maintain strong documentation and MIS for management reporting. Qualifications: 712 years of experience in administration and IT infrastructure within corporate environments. Proven leadership experience; preference for candidates managing direct reports. Demonstrated success in independently managing large-scale projects (preferably USD 5 million). Graduate/Postgraduate in any discipline (preferred specialization in Admin or IT Infra). Strong knowledge of Indian regulatory framework. Experience in procurement and vendor contract management. Prior exposure to ISO:27001 standards is desirable. Strong communication and presentation skills; experience interfacing with senior leadership. Preferred experience working in large MNCs, especially European companies. Must be open to working onsite and handling urgent requirements beyond regular hours, including holidays.