Legal Administration Assistant

Role & responsibilities

• Open and manage legal files efficiently, ensuring all documentation is accurate and complete.
• Conduct follow-ups with builders, clients, and internal teams to track file progress.
• Manage faxes and correspondence related to client and builder communications.
• Handle mortgage instructions and coordinate with relevant parties to facilitate smooth processing.
• Assist in preparing closing and requisition documents.
• Prepare and send client quotes and statements of account (SOA).
• Inform clients and builders about occupancy dates and final closing details.
• Process discharge documents, especially in the absence of designated team members.
• Generate urgent reports for clients and banks as required.
• Draft and send initial letters to builders.
• Contribute to the development and implementation of new tools to streamline case management.
• Maintain and update monthly file tracking reports and master lists (including for senior management).
• Prepare client contact reports (mail and phone numbers) for distribution, including newsletters.
• Collaborate with the team to ensure all deadlines and client commitments are met.

Preferred candidate profile

• 2-5 years of experience .
• Bachelors Degree(BCOM)/

  Bachelors Degree

  in Law or related fields .
• Excellent

  communication skills.

• Computer knowledge
• Open to work in the US shift.(6.30pm to 3.30am IST)
• Ability to

  multi-task

  and work in a

  fast-paced, deadline-driven

  environment.
• Comfortable with

  client interaction

  and

  team collaboration

  .
• Immidiate joiner.