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Job Opening For Executive Assistant To Global VP-Kolkata

Job Opening For Executive Assistant To Global VP-Kolkata

Pinnacle Infotech

5 - 10 years

2 - 5 Lacs

Kolkata

Posted:5 hours ago| Platform:

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Skills Required

MS Office

Work Mode

Work from Office

Job Type

Full Time

Job Description

1

Manage theVP'ss calendar, schedule meetings, and coordinate travel arrangements.
Organiz and prioritize tasks and appointments, ensuring efficient use of the VP's time.
Prepare and review correspondence, reports, and presentations as needed. Serve as the primary point of contact for internal and external stakeholders on behalf of the VP.

2. Communication Management:

Screen and prioritize incoming communications, responding as necessary.
Handle confidential information with the utmost discretion and professionalism.
Draft, edit, and proofread communications such as emails, memos, and reports.

3. Meeting & Event Coordination:

Arrange and coordinate meetings, including preparing agendas, taking meeting minutes, and following up on action items.
Organize internal and external events, conferences, and business trips for the VP.

4. Project Management:

Assist the VP with project coordination, ensuring deadlines are met and tasks are completed efficiently.
Track and follow up on ongoing projects, ensuring smooth operations and communication.

5.

Maintain a well-organized filing system for physical and electronic documents.
Ensure that records, contracts, and confidential documents are properly stored and maintained.

6.

Assist in day-to-day office operations, managing office supplies and logistics.
Provide general administrative assistance to the VP.

7.

Arrange and coordinate for international and domestic travel, including flights, hotels, and transportation.
Prepare detailed travel itineraries and ensure all travel logistics are handled.

ramachandrans@pinnacleinfotech.com

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