4 Iwms Jobs

Team Lead Occupancy Planning and Management Business Unit JLL Business Services, Gurugram About JLL: Were JLL. Were a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying, and investing in real estate. If youre looking to step up your career, JLL is the perfect professional home. At JLL, youll have a chance to innovate with the worlds leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. Youll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL! High Independence: A high degree of independence is required on a day-to-day basis. Act as the primary contact for interaction with all parties to manage the service delivery, driving efficiencies, strengthen relationship with the business and stakeholders and work closely with the business to contribute to the growth of JLL. Should be comfortable & flexible working with any shift Requirements: A bachelor’s degree in real estate, Architecture, design, or related field is required. Sufficient experience in managing occupancy, space, move management, and change management processes at both a tactical and strategic level and managing teams. Great relationship building skills and client experience focus Proactive mindset to contribute as a leader of the regional space planning team. Strong working knowledge of architectural drawings A working knowledge of occupancy/space utilization, office design principles and trends such as the mobile or collaborative workplace Critical thinking skill sets and the ability to tell a story through data Ability to understand complex ideas and communicate them to others on the account Ability to create accurate and credible planning reports to support Corporate Real Estate decision making Attentive to detail and accuracy, particularly numbers and spatial creativity Excellent written and verbal communication skills; including active listening, verbal, written and visual and the ability to engage at all levels of leadership from administrative to executive level Strong interpersonal skills Ability to go above and beyond to help with any tasks that might come your way and solve problems effectively Flexible, proactive, and adaptable Reliable, responsible, and disciplined Flexibility with work hours and travel as needed Advanced Excel and PowerPoint skills Advanced data analytics skills Experience with CAFM/IWMS software - required Familiarity with Tableau dashboarding tools You’ll need to be dynamic and technologically savvy and utilize software to support planning solutions and communicate ideas clearly with the planning team and lines of business. You will be successful if you have advanced skills in Microsoft Excel (PowerPivot, pivot table, vlook-up, cell calculations) . Proficiency in Microsoft Office suite and ability to consolidate data and floor plans into PowerPoint for presentations to client and lines of business is required. You’ll be effective in your role by asking the right questions to understand the underlying needs of our clients. You’ll discover how to be proactive and innovative with solutions for your stakeholders. Excellent communication skills are important – both written and spoken – and we’ll expect you to work independently, multi-task, and manage your time to meet deadlines. You keep on top of things as you’ll often need to reorganize your time day to day, to deal with your team’s changing priorities and requests. An individual with strong interpersonal skills with an ability to interact with executive level external and internal clients will be successful in the role. Most importantly, you’ll want to work as part of a diverse supportive and talented team. Behavioural Competencies: Think Big - Thinks strategically, simplifies the complex, solve problems, sees the big picture Drive Change - Thrives on change, learning agility, intellectually curious, appetite for risks, digital drive Helps others - Builds relationships, actively collaborates, helps others succeed. Get it done - Acts decisively, drives results, passion to win, takes ownership, accountable, resilient Business first - Focuses on customers and clients, business/financial acumen, JLL first Inspire - Inspire others, creates vision and strategy, energizes others Sounds like you? Our successful Occupancy Planning and Management Team Lead: Engage confidently with internal and external stakeholders and see things from their perspective. Are driven to succeed and love achieving challenging goals. Bring a structured and organised approach to everything they do. Communicate and collaborate to achieve success. Thrive under pressure and deal effectively with tight deadlines and high expectations. What we can do for you: At JLL, our purpose is to shape the future of real estate for a better world. We make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package. Apply today!

Key Responsibilities Support planning, management, and workplace analysis across various strategic initiatives for a specific JLL client, in support of the Portfolio & Strategic planning team Provide trend, business insights, opportunities, and recommendations based on advanced data analysis as it pertains to the holistic portfolio ecosystem Effectively transform and communicate various streams of workplace data into insightful, understandable recommendations Use available data resources to compile reports, request, and QA dashboards/databases Collect and summarize data and understand what datasets are needed to help build and inform decisions Deep understanding of the workplace needs of employees and various business groups Work with cross-functional teams to collect and organize data with the ability to report findings clearly Identify critical data sources and gather relevant information Present to various stakeholders at different levels within the organization Review and ensure that all analyses delivered are accurate and meet deadlines Contribute new ideas and assist senior team members in the research and development of new data sets and dashboards Build and maintain continuous reporting that highlights relevant business trends and opportunities for improvement Build trusted relationships across all business lines and act as liaison Perform ad-hoc projects, analytics and provide recommendations Act as an aggregator for workplace planning activities, business insights, and portfolio data. Knowledge where employee experience and workplace (space/place) come together Build and present data that is tailored to specific audiences Experience and Qualifications Experience working with IWMS/CAFM software applications (Archibus, Serraview, Tririga, etc.) Experience with Data Management, specifically working with HR/organizational data and Real Estate space related data preferred Experience with data visualization tools (Tableau, Visier, etc) Ability to analyze qualitative and quantitative information and translate into strategic deliverables Outstanding computer orientation and proficiency with Excel, PowerPoint and Word software is required Self-motivating individual who is detail-oriented, has strong organizational skills, and the ability to work independently and within a team under deadlines Excellent verbal and written communication skills

Role Purpose Execute the site-specific relocation plans through collaboration with Occupancy Planners and local lines of business representatives adhering to the quality and best practice methodologies. What this job involves CAFM / IWMS technology (FMS) Portfolio updates Headcount, space, area etc.. Multiple reports for the location (Space allocation by BU, location, building, floor etc..) Floor plan changes promptly communicated to Space Data Management team Ensure data accuracy within Space technology for assigned locations Develop and implement move project plan through collaboration with the Space Planner, facility manager, project manager and other stakeholders; as required Initiate and manage meetings to review move schedules with move vendors and key stakeholders Establish move project goals and objectives, making changes where necessary to ensure desired project results Perform data input into the FMS to maintain accurate occupancy information Prepare/update project status reports, update tracking reports and maintain files for due diligence and financials. Meeting KPI targets always Execute relocation and migration projects within the CAFM / IWMS (FMS) technology Ensure client satisfaction throughout the move management process Ensure all move management activities are performed in a manner consistent with documented processes Adherence to move management schedule Receive and process client move requests Provide a single point of contact for all move management activities Participates in planning meetings hosted by the client, Occupancy & Space Planning and other key stakeholders Evaluate vendors to ensure compliance with the standards of performance Ensure all project initiation, execution and closeout documentation are complete Vacancy and capacity changes Its BU front ending role and lot of interactions will be with senior leaders Profile should be good communication verbal and mail Reports Hands on experience on advance Excel , macros, Monthly calibration of Data base BU coordination Review and submission of portfolio and space Cost allocation Early warning system on demand and supply Key Interactions: Space management team Business unit representatives MAC Quality & Best Practice Lead FM teams Other stake holders (IT, Security, STPI/MAC) Every day is different, and in all these activities, wed encourage you to show your ingenuity. Sound like you? To apply you need to be / have: Relationship building Strategic thinking Strong verbal and written communication skills Experience with activity-based working programs Ability to delegate, manage a small team & multiple projects simultaneously Ability to translate data into planning initiatives & data-driven decision making Planning experience preferred CAFM / IWMS experience preferred Microsoft office tools, specifically Excel & PowerPoint AutoCAD skills preferred What you can expect from us Youll join an entrepreneurial, inclusive culture. One where we succeed together across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you... Scheduled Weekly Hours: 48

What this job involves: Support in the maintenance of accurate data in the CAFM/IWMS database application. Validate data to determine readiness for reporting and benchmarking. Support in the management of all administration forms and corresponding data elements including space categories, space types, organization hierarchy, capacities, etc. Ensure drawing and data standards are followed and document any account specific deviations from the standards. Coordinate with CAD/CAFM service vendors on drawing and system related support tasks. Manage user access for all modules of the space management technology. Serve as a technology trainer for both client users and the Occupancy Planning account team. Review data errors within portfolio and report on remediation in a regular QA cycle. Support in the addition or removal of buildings, floors, space and/or employee and organization data to reflect portfolio changes. Perform required data and drawing audits according to account procedures, including managing the schedule, results tracking and reporting. Process timely data corrections according to the client SLAs; coordinate required drawing changes with Global CAD team. Prepare, generate and publish standard reports on a weekly, monthly, and quarterly basis, including building, room and employee detail reports at the building, state, country, and/or regional level. Assist with ad-hoc requests for queries from CAFM database on space and occupancy data as requested by client. Utilization of CAFM/IWMS database system includes- Report issues related to CAFM application to line manager/CAFM/IWMS Administrator. Report status, issues and concerns related to the overall use, functionality and performance of CAFM/IWMS to line manager Occupancy Planning lead and p erform testing of application hot fixes, and new enhancements and modifications as requested. Apply working knowledge of office space categorization principles (BOMA, OSCRE, etc.) including circulation, egress, common, core and amenity; and literacy in reading and interpreting floor plans, to the clients portfolio data. Every day is different, and in all these activities, wed encourage you to show your ingenuity. Managing people and operations. Youll need to establish a dynamic environment that promotes the sharing of ideas and employee growth, upholds the firms values and culture, and aligns with our purpose of shaping the future of real estate for a better world. The focus of the Occupancy Planning and Management Analyst role will be to support the management of the clients CAFM/IWMS system, space and occupancy data, and the analysis and development of space and occupancy reporting and dashboards. The role will collaborate and communicate with other members of the Workplace Agility occupancy planning team, project management and facilities management teams, and corporate real estate and client partners in order to provide space data and occupancy metrics that contribute to delivering global occupancy and real estate decisions and strategies. The Occupancy Planning and Management Analyst will be supporting in the delivery of accurate data, drawings and reporting within the client portfolio using a CAFM/IWMS database system and other tools. They will process updates of space and people data, perform data and drawing audits, and participate in data governance programs. The Space Data Management Analyst will be assisting with the validation of space and occupancy data and report out on occupancy metrics including supply/demand, vacancy, density, utilization, and cost metrics. The Candidate will act as a point of contact for database and drawing questions concerning their assigned portfolio. This position will require collaboration with team members not under direct management or supervision including occupancy planners, project managers, facilities manager, the CAFM technology team and the Global CAD services team. Through the team workflow tools, provide Quality Assurance checks and management of tasks, which include: Drawing additions for new customers. Review drawing files within AutoCAD and/or field redline drawings for completeness. _Arch, _Floor, and _Poly drawings. Strong knowledge of working with XREFs. Polyline and label room numbers. Ensure all documents follow JLL/client standards and layering formats. Creating 2D test fits from hand drawn sketch. Performing ongoing maintenance of as-built AutoCAD/Revit floorplans to incorporate construction changes. Following established AutoCAD/Revit drawing standardization guidelines. Prepare drawings for publish to various CAFM/IWMS Technology Systems through drawing layer standardization, polyline to BOMA standard, etc. Sounds like you Our successful Occupancy Planning and Management Analyst: Engage confidently with internal and external stakeholders and see things from their perspective. Are driven to succeed and love achieving challenging goals. Bring a structured and organized approach to everything they do. Communicate and collaborate to achieve success. Thrive under pressure and deal effectively with tight deadlines and high expectations. To apply, you need to have: A bachelors degree or Diploma, preferably in Architecture with strong Data Sense. You will be successful if you have proficiency in reading floor plans, understanding of spaces and areas, Microsoft Office Suite; advanced skills in Excel and PowerPoint are required. 2-4 years work experience managing data preferably in occupancy or space planning for corporate clients; including end to end data management life cycle from collection, standardization, loading monitoring/remediation and reporting. Youll need experience in analyzing and creating data reports that support data driven decisions. Experience with AutoCAD as well as proficiency in maintaining data in database driven systems, preferably in CAFM/IWMS database applications preferred (FM Systems, TRIRIGA, Manhattan Centerstone, Archibus, Serraview, etc.) Key skills include excellent written and verbal communication skills and the ability to work across cultures and languages when managing an international portfolio. Be self-motivated, able to work independently and within a team to build relationships and interact effectively with business partners. Youll need to be comfortable with frequent or rapid change, flexibility to adapt to shifting priorities and the ability to effectively manage time, organize and prioritize deliverables and workload. Demonstrate consistency in values, principles and work ethic, have the understanding of and commitment to client service and a desire to work within a diverse, collaborative, and driven professional environment.