HSEQA Executive / Assistant (Shipping_Govandi_Mumbai)

HSEQA Executive / Assistant (Shipping_Govandi_Mumbai)

OBJECTIVES OF THE POSITION

1. To handle the HSSE requirements of an organization as well as of vessels. Responsible for the updation of manuals, tracking of crew mail etc.
2. We are seeking a dynamic and dedicated HSEQA Executive / Assistant to join our team in Mumbai.
3. The ideal candidate will be responsible for overseeing and implementing Health, Safety, Environment, and Quality Assurance initiatives within our organization.
4. This role requires a strong understanding & learning of regulatory compliance, risk management, and continuous improvement processes within the maritime industry.

Location: Sai Commercial Annexee, BKS Devashi Marg, Govandi Station Road, Govandi East, Mumbai.

Key Responsibilities:

1. Administrative assistants in organizing, managing, and keeping an office running.
2. Responsible for clerical and organisational tasks like file organising, scheduling appointments, assisting other staff members, and drafting correspondences or messages.
3. Prepare world-wide security scenario (Security Alerts) to Head office on last day of the month.
4. Tracking of ship registration and ensure vessels are reporting promptly to Naval authorities (MSCHOA, Flag, IFC, MTISCGOG, S20, etc).
5. Schedule of SSAS Test for all vessels and update test dates accordingly.
6. Safety Moment sent weekly to save in QMS (QMS/Gen Info / Ships / Safety Moment).
7. Updating & follow up on office reply for Q3 (HSE meeting) records to all vessels.
8. Shipboard tasks follow up with vessel, update Phoenix and close out (verification level: message).
9. Next port of call message to ship on every Wednesday. Monthly review of JHA and RA.
10. Assisting in Manual preparation for new take overs.
11. CR25/reports for various circulars and alerts to be compiled regularly.
12. Daily work planning monitoring.
13. Tracking of crew mail / acknowledgement letter.
14. To ensure compliance with all applicable laws & regulations, ISO standards and Industry standards by circulating the company's SMS periodically basis latest regulations & Standards to ships and all departments.
15. Clearing of invoices w.r.t. manual related stationary for Quality manuals after due approvals from field office Head & send to Head office for payment approval.
16. Calculate the safe days of all ships and sending data to Head office in a monthly basis.
17. Data collection of Q1, Q2, Q3, Q4, Q5, ENV 6 data on timely basis.
18. Follow up for compilation of consumption reports, campaign reports from offices & ships as required on timely basis. Ensure flag circulars are up to date
19. Distribution of Company Manuals (IMS, SOPEP/SMPEP, BWMP and SSP), Books, Posters, Checklist and Visitor pass for New Vessels.
20. Hard copy In charge of printing distribution to ships and offices.
21. Takeover In charge of preparing and sending complete set of manuals, books, visitors card and posters to agent and ensure same delivered to ships. (Posters and CDs - printing and circulation to vessels and to field offices as required).
22. Flag Circulars to update latest in the department weekly report and upload in Phoenix.
23. SSP Annex 1 - Security contacts list to update every year and to prepare CD accordingly
24. Compile and calculate Vessels Exposure hours monthly and send to Head Office.
25. All Alerts / Circulars / Campaign tracking of replies and collate feedback as required.

Required Candidate profile:

1. Able to do good follow up and have good organising skills.
2. Able to work independently with good communication skills.
3. Should have Intermediate skills for Word, Excel, PowerPoint, etc.
4. Should be aware of HSEQA in Shipping Industry.
5. Qualification Required: Any Graduate with min. 1 year experience into any of the administrative profile.