General Administrator- Senior Manager

Key Responsibilities:

• Vendor Management:

  Handle and coordinate with multiple vendors for transport, housekeeping, car rental, security, and related services.

• Transport Operations:

  Analyze and optimize employee transport routes to achieve up to 90% seat utilization; ensure timely and efficient pickup/drop services.

• Cab and Car Services:

  Identify and onboard suitable vendors for company car pickups and cab requirements; manage car fleet operations including service schedules, driver assignments, and vehicle upkeep.

• Canteen Administration:

  Oversee the canteen management system and ensure accurate consumption tracking and timely vendor billing.

• Facility Management:

  Ensure effective housekeeping operations as per 5S standards across offices and manufacturing facilities.

• Office Setup:

  Lead the setup of fully operational workspaces at new or existing locations, including infrastructure readiness and utilities.

• Event Coordination:

  Organize employee engagement activities such as get-togethers, team outings, and festive celebrations.

• Expat Services:

  Manage end-to-end expat administration including visa processing, FRRO registration, immigration, RP, and Form-C compliance.

• Security Management:

  Supervise 24/7 security services across all factory and office premises, ensuring adherence to safety protocols.

• General Operations Oversight:

  Administer daily operations of office premises, employee canteens, shops, medical centers, and equipment across locations.

• Travel & Accommodation:

  Coordinate international and domestic travel arrangements, including ticketing and lodging for employees and guests.

• Inventory Control:

  Maintain optimal stock levels for admin consumables such as uniforms, stationery, ID/business cards, and office supplies.

• Billing & Budgeting:

  Manage monthly billing processes for admin functions including security, transport, housekeeping, canteen, and vendor services.

• Support Services Management:

  Supervise support functions like mailroom operations, facility help desks, and cafeteria services across multiple sites.

• General Administration:

  Responsible for the comprehensive management of administrative and facility operations ensuring smooth and efficient service delivery.

Candidate Requirements:

• Must be currently working at Head of Department (HOD) level for at least the past 4 years with a minimum total experience of 16 years.
• Should be employed in a company with a turnover of 1000 Cr or more.
• Proven experience in managing a workforce of at least 1000 employees.
• Must have handled operations across multiple locations.
• Fluency in Tamil and English is mandatory.
• Age must be below 50 years.
• Current CTC of 15 LPA, with Compensation as per market standards.
• Experience must be specifically within the Manufacturing or EMS (Electronics Manufacturing Services) domain.