Facilities Coordinator

Location: Bangalore, India (5 days working)

This position based in Bangalore, India. We’re committed to your flexibility and wellbeing and our hybrid strategy currently requires three days a week in the office, giving you the option to work remotely for some of your working week. Find out more about our culture of flexible working .

We give you a world of potential.

Support is awesome in the way trust makes it work! When you join this dynamic team as a Facilities Coordinator, you will enjoy a career, teamwork, flexibility, and leadership you can trust to help accelerate your personal and professional goals. Come be a part of a world of potential at Computershare Business Support Services.

Corporate Trust is a market leader with decades of experience as a provider of trustee and sophisticated agency services for private and public companies, investment bankers, asset managers as well as governments and institutions. We offer a wide range of services that fulfil our clients with a best-in-class reputation built on our high-touch approach to client service we are looking for people to join us and be a part of our exciting future as one of the top corporate trust firms globally.

If you’re a match to those skills and have the passionate drive to be part of something truly amazing, while working on a diverse team and have the willingness to learn multiple tasks, then this is the perfect opportunity for you!

A role you will love.

The Facilities Coordinator will cover the full spectrum of facilities services and provision and will support the business, department and Facilities Manager with the management of the property portfolio under the department’s control. In particular the role will be the focal point for IFM & 3rd party contractor coordination of hard and soft Facility Management services and associated health & safety, compliance and legislative management within the team. The role will also involve being fully committed within the team in ensuring the day to day operations and business as usual activities of the properties and to ensure buildings are maintained to a high standard. The role holder will also be a point of contact in the Facilities Manager’s absence or if the Facilities Manager is located remotely.

• Overseeing health and safety (H&S) policies and procedures.
• Site focal point for health and safety including risk assessments, inductions, and first aid arrangements.
• Managing evacuation procedures, policies and training, and assist in staffing of ERT (Emergency Response Team).
• Procuring health and safety equipment and consumables.
• Managing the service providers under remit such as maintenance, cleaning, security, waste, cafeteria, tuck shop, transport.
• Monitoring service provider performance against agreed requirements and escalating issues as appropriate.
• Site focal point for compliance with physical security and information security policies in relation to the facilities operations.
• Completing, managing & reviewing risk assessments & method statements relevant to remit.
• Managing company transport operations for staff and international visitors as, or if, required for the location.
• Reviewing and updating the business continuity requirements for the location and with relevant suppliers & in accordance with BCP planning.
• Reviewing, updating & communicating policy and procedural change.
• Dealing with day-to-day building operational issues, including HVAC and UPS maintenance in absence of Engineering lead.
• Supporting information requests for tenders, internal and 3rd party audits.
• Supporting internal events (e.g. stalls, catering, charity events).
• Ensuring cover for reception duties as required and monitoring Facilities email inbox.
• Reviewing and processing Service Now requests, and submitting requests directly, as required
• Processing, approving and raising purchase orders, and logging invoices, producing financial operating cost reports and service charge summaries as required.
• Sustainability and utilities management – collation and monitoring of energy consumption and costs.
• Supporting Facilities projects - internal & external – as required.
• Conducting building & workplace inspections, ensure legislative compliance.
• Providing remote support to other offices as required.

What will you bring to the role?

• 12+ years of facilities management/adminitration experience
• Experience in writing and amending policies and procedures.
• Ability to write detailed proposals for maintenance and works orders.
• Experience of managing health and safety to local legislative compliance.
• Experience in managing suppliers/service providers.
• Procurement experience in setting up supplier and managing purchase orders.
• A good practical knowledge of hard and soft building services.
• Financial knowledge in managing operating costs, invoicing and budgets.
• Proactive and independent worker.
• Excellent communicator (verbal and written).
• Excellent IT skills. Proficient in MS Office suite of applications. Skilled in Transport and Security systems software.
• Management of Service Level Agreements and Key Performance Indicators.
• Relevant industry accreditations and memberships.

Rewards designed for you.

Health and wellbeing rewards that can be tailored to support you and your family.

Save for your future. We will support you along your retirement savings journey.

Paid parental leave, flexible working and a caring and inclusive culture.

Income protection . To ease concerns when the unexpected occurs our package includes short and long-term disability benefits, life insurance, supplemental life insurance (single/spouse/family) and more.

And more . Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare, visit computershare.com/careershub .

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