Export Documentation Executive

Job Specifications – Qualification and Experience: Job description

Makams Industry Private Limited – Gurgaon H.O, Gurugram, Haryana

Makams Industry Private Limited is seeking a highly motivated and experienced Export Documentation Executive.

Key Responsibilities:

Responsible for managing and overseeing the documentation process related to international trade, export & import activities. This role involves ensuring compliance with export regulations, coordinating with various departments and external parties, and maintaining accurate and complete export documentation.

Roles & Responsibilities :

• Compliance with export regulations: Staying updated on international trade laws, regulations, and export control requirements to ensure compliance throughout the documentation process.
• Export documentation preparation: Overseeing the preparation and accuracy of export documentation, including commercial invoices, packing lists, certificates of origin, shipping instructions, customs declarations, and other required documents.
• Coordination with internal departments: Collaborating with departments such as sales, logistics, finance, manufacturing and legal to gather information and ensure timely and accurate completion of export documents.
• Communication with external parties: Interacting with customs authorities, freight forwarders, shipping agents, and other external stakeholders to ensure proper documentation and smooth export operations.
• Documentation record-keeping: Establishing and maintaining a system for organizing and archiving export documentation, ensuring easy retrieval and compliance with record keeping requirements.
• Process improvement: Continuously evaluating and enhancing export documentation processes, implementing automation or digital solutions where applicable to improve efficiency and accuracy.
• Training and guidance: Providing training and guidance to employees involved in the export documentation process to ensure understanding of export requirements and compliance standards.
• Audits and inspections: Collaborating with internal and external auditors during export related inspections and audits to demonstrate compliance and resolve any findings.
• Continuous learning and industry knowledge: Staying updated on international trade practices, regulations, and emerging trends to ensure effective export documentation management and compliance with changing requirements.
• Support Customer Acquisition: Support the exports team by identifying potential customers, initiating discussions with them and coordinating meetings with exports manager / technical manager / management as & when required
• Coordinate participation in Expos/exhibitions abroad: Identify & list the upcoming expos and exhibitions in the targeted exports markets and coordinate with all stakeholders for the participation in the same after appropriate approvals as per company norms and policies

Travel requirement :

Visit offices of the customs authorities, quarantine facilities, manufacturing partners, freight forwarders, shipping agents, and meet with all these & other external stakeholders as required, to ensure smooth export operations.

Job Specifications – Qualification and Experience :

• Science/Pharma graduate will be preferable.
• Candidate should have 1-3 years in similar role.
• Good knowledge and experience of entire business process and international documentation requirements.

Competencies Required/ Required Skill set:

• Knowledge of international trade- Familiarity with exports/imports process is crucial.
• Effective communication skills – both verbal as well as written, is vital for liaising with various stakeholders.
• Documentation expertise - strong proficiency in preparing and managing export related documents is essential.
• Organizational skills: Managing exports documentation involves handling multiple tasks simultaneously. Excellent organizational skills are required to track shipments, monitor deadlines and ensure compliance.
• Attention to detail – A keen eye for details always helps in avoiding errors that could lead to shipment delays or compliance issues.
• Problem solving and analytical skills – Exports team often encounters challenges related to custom regulations, logistics or compliance. Strong problem solving and analytical thinking help in addressing such issues.
• IT proficiency- Microsoft excel, word, power point is always helpful in maintaining accurate records.

Requirements:

• Reliable commute or willingness to relocate to Gurgaon H.O, Gurugram, Haryana before the start date is required.
• Bachelor's degree required.
• Fluency in English is required.

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Schedule: Day shift

Location: Gurgaon H.O, Gurugram, Haryana (In-person)

To Apply:

Interested candidates are encouraged to apply by submitting their resume and cover letter.

Whats app: +91 9667053502

Job Type: Full-time

Benefits:

• Cell phone reimbursement
• Flexible schedule
• Health insurance
• Internet reimbursement
• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift
• Morning shift
• Weekend availability

Work Location: In person

Speak with the employer +91 96670 53502

Expected Start Date: 01/06/2025

Job Type: Full-time

Pay: ₹11,145.15 - ₹33,802.15 per month

Benefits:

• Cell phone reimbursement
• Flexible schedule
• Health insurance
• Internet reimbursement
• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift
• Morning shift
• Weekend availability

Work Location: In person