Executive Secretary to the CEO

Job Description for an Executive Secretary to the CEO : Position Summary: The Executive Secretary to the CEO provides comprehensive administrative and operational support to the Chief Executive Officer. This role involves high-level coordination, effective communication, and the ability to manage multiple tasks with discretion and professionalism. The ideal candidate is organized, proactive, and capable of handling confidential information with integrity. Key Responsibilities: Manage CEO’s Calendar: Schedule and coordinate appointments, meetings, conferences, and travel plans, ensuring efficient time management. Communication Management: Handle correspondence, including emails, phone calls, and letters; draft, review, and send communications on behalf of the CEO. Meeting Preparation: Prepare agendas, take detailed minutes, track follow-ups, and ensure all necessary materials and briefings are ready in advance. Document Handling: Draft, edit, and maintain confidential reports, memos, presentations, and other documents. Liaison Role: Serve as a key point of contact between the CEO and internal departments, clients, partners, board members, and other stakeholders. Travel Coordination: Organize domestic and international travel logistics, including flights, accommodations, itineraries, and expense reporting. Office Management Support: Assist with administrative duties such as filing, organizing meetings and events, and managing executive office supplies. Confidentiality: Maintain strict confidentiality and discretion in all aspects of the role. Requirements and Qualifications: Education: Bachelor’s degree in Business Administration, Communications, or a related field (preferred). Experience: Minimum of 3- 5 years’ experience in a senior-level executive assistant or secretary role, preferably reporting directly to a CEO or top executive. Skills: Exceptional written and verbal communication skills. Strong organizational and time-management skills. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and handle high-pressure situations. Discretion and ability to handle confidential information. High level of professionalism and interpersonal skills. Preferred Attributes: Experience in corporate or executive environments. Familiarity with project coordination and executive-level reporting. Flexible and adaptable with a proactive mindset. Salary : ₹25,000 to ₹30,000 Department: Executive Office Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time Schedule : · Day Shift · Morning Shift Job Types: Full-time, Permanent, Fresher Pay: ₹25,000.00 - ₹30,000.00 per month Schedule: Day shift Morning shift Work Location: In person